You will have the unique opportunity to work with the BFI’s institutional records and gain insight into the day to day running of our complex organisation. The main purpose of this role is to support and deliver activities which bring effective records management and information governance practices and solutions, advancing the overall management and protection of our records and information. This will include developing new processes to improve ways of working, and providing specialist advice, knowledge and support to the BFI.
You will have the opportunity to design and deliver an internal training and engagement programme, educating colleagues about best practice, raising the profile of the Records Management and Information Governance programme within the organisation.
Additionally, you will be responsible for handling Freedom of Information and Data Protection requests, responding efficiently, fairly, professionally and on a timely basis. You will also support the Head of Records and Information Governance in the auditing of personal data processing and other compliance activities, to ensure that the BFI stays compliant with relevant legislation.
* Assisting in the development and delivery of the Records Management and Information Governance programme, supporting activities and projects which improve BFI records classification, storage, continuity, security, retrieval, transfer, and disposal, for both physical and digital records
* Acting as the first point of contact for all FOI and Data Protection queries, responding within statutory timeframes, and liaising with colleagues to obtain and prepare requested information, applying any appropriate exemptions and redactions
* Maintaining accurate records of FOI and Data Protection request handling, ensuring transparency and accountability
* Designing and delivering internal Records Management, FOI and Data Protection training, advice, and guidance that enhances BFI compliance and increases efficiencies, awareness and understanding
Person specifications
This role would be perfect for someone with proven experience in records management and information compliance and we are seeking someone with an academic qualification in records management and/or equivalent relevant professional experience.
* A qualification in archives administration and records management OR relevant work experience of working in an archives / records management environment, and Freedom of Information and Data Protection activities
* Ability to create effective file plans, folder structures and apply appropriate metadata and taxonomies, to facilitate good information management, for example, retention workflows, and enhanced information discoverability
* Demonstratable understanding of records management theory, for example, the information lifecycle, risk and sensitivities and records value
* Experience of working with record-keeping systems and structures, across a variety of media formats, both physical and digital, in an archives or records management environment and applying related standards
* Working knowledge of information legislation, in particular, Data Protection and Freedom of Information legislation
The closing date for this position is 12/02/2025 at 23:59
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