The Information and Records Manager will support information asset owners in meeting responsibilities, working closely with Information Assurance and Information Technology colleagues. This role has an emphasis on the management of legacy records and public records, including paper records and will support the teams strategic vision for improving compliance through the necessary identification, archiving, cataloguing and disposition review for assessing records for permanent preservation or other disposal methods. Other responsibilities will be to: Support the Information and Records Lead and broader information and records management team in providing expert advice to the Agency on matters of Information and Records Management, policy, procedure, and practice with a particular focus on retention, long-term requirements, and paper records. Support the UKHSAs compliance with the 20-Year Rule as it applies to the Public Records Act 1958 and the development and implementation of relevant established policy, processes, and standards. Deliver and manage UKHSAs contracted off-site storage and ensure that paper records are routinely transferred when not in use and support UKHSAs on-site storage of paper records. Support processes and practice for the transfer of paper and digital records to the National Archives for permanent preservation. Work with Subject Matter Experts across the Agency to identify and manage records with long-term retention and act as a key point of contact for physical records. Contribute to the UKHSA information and records management policy suite, including guidance documents, retention schedules, review processes and destruction standards. Lead on initiatives outlined in information and records business plans that complement the Agencys overall organisational strategy and aims. Liaise and maintain good working relationships with key stakeholders across the Agency including but not limited to: Public Inquiry team, Legal team, Information Rights team, Information Management & Privacy team. Contribute to increasing organisational knowledge on information and records Management and promote the work of the team across UKHSA.If successful you must hold, or be willing to obtain, security clearance to SC level. More information about the vetting process can be found here. KEY WORKING RELATIONSHIPS The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal, and external to UKHSA. This will include: InternalSenior Information Risk OwnerInformation Asset Owners and ManagersTechnology / ICT providersProtective Security and Cyber SecurityFacilities and EstatesPublic Inquiry and Legal teamsCommercial and Contract Management teamsData Protection OfficerInformation Rights teamsWider Information Management & Privacy teamChange management and change programmes ExternalThe Agencys off-site storage providerDHSC Information Risk Management and Assurance DirectorateCross-Government professional communitiesThe National ArchivesOrganisations within the Public Health and Health Security industries You will be assessed on the below 13 essential criteria, which have been selected from the Job Description Essential Criteria: Experience working with information and records Experience in delivering operational information and records management policy, procedure and practice Experience in management of Records Retention & Disposal policies and processes Experience in managing paper records and/or working with archives Experience of working within the framework of the Public Records Act 1958 and ICO Code of Practice for management of records, and the management of records with long-term retention Knowledge of record cataloguing requirements and standards Expert Microsoft Office user Excellent written and verbal communication skills Stakeholder engagement/communication experience Excellent teamworking skills GKIM Professional at level Practitioner or above as per the GKIM skills framework for Government An understanding of and commitment to equality of opportunity and good working relationships. Skills or qualifications necessary in the context of or against the framework Selection ProcessDetails: This vacancy is using Success Profiles and will assess your Behaviours, Experience, Strength, Ability and Technical skills Stage 1:Application& Sift Success profiles You willbe requiredto complete an application form. You will be assessed onthe above listedessentialcriteria,and this will be in the form ofa: Application form(Employer/ Activity history section on the application) 1500 word Statement of Suitability. This should outline how your skills,experience,andknowledge, provide evidence of your suitability for the role, with reference to the essential criteria. TheApplication form and Statement of Suitability will be marked separately, and you must complete to move forward to interview. Please do not exceed 1500 words.We will not consider any words over and above this number. Feedback will not be provided at this stage. Stage 2: Interview (success profiles) You will be invited to a (single) remote interview. Behaviours will be tested at interview. The Behaviours tested during the interview stage will be: Communicating and Influencing Delivering at Pace Changing and Improving Making effective decision You will be asked to prepare and present a 5-10 minute presentation on management of physical legacy records. The subject of this will be sent to you prior to interview Your technical abilities will be asked within the behaviour questions. Interviews will be held week commencing 27/01. Please note, these dates are subject to change. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Security Clearance Level Requirement Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed isSecurity Clearance, Location This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London)