Our objective is to get, grow and keep people and provide more internal opportunities for growth where colleagues can not only fit the immediate requirement but have the drive, initiative and the right behaviours to contribute to the long-term future success of the organisation.
We have a fantastic opportunity for a Records Management Coordinator (12 Month FTC) to join the Information Governance Team. The Information Governance Team is responsible for driving a culture of good practice and compliance in the management of information across NHS Property Services. The team’s mission is to create a culture of information compliance by empowering and upskilling colleagues through active support and championing best practice. The salary on offer is up to £41,000 depending on experience and our open to candidates based in the UK as long as willing to travel into office when needed.
About the role:
The role covers a diverse range of activities to support the delivery of effective cultural change, supporting the project delivery team with business area engagement and the provision of advice and best practice guidance. The Project is looking for a Records Management Co-ordinator to support the implementation and embedding of the changes required to aid organisational maturity in information governance, records retention and information compliance.
You Will :
* Providing advice and best practice guidance to colleagues in the management of digital and paper information, including compliance with key standards and information legislation
* Scheduling meetings with teams to review information assets held to monitor compliance and good practice
* Updating and improving the Information Asset Register and record retention schedule
* Working with teams to determine their information asset requirements including sharing and access
* Assisting with paper records identification and metadata capture at NHSPS sites
* Helping to determine security principles for access to sensitive information assets
* Actively promote the work of the project as part of engagement with teams across the business
* Adopt best practice aligned to the Information Governance Team’s records management guides and records lifecycle management
What you will bring to the role:
* Recognised Information/ Records Management/information rights certification or relevant experience of operating in a records management or knowledge and information management role
* Strong theoretical and practical knowledge of the legal and regulatory framework for records management including Public Records Act 1958, Freedom of Information Act 2000, UK GDPR and Data Protection
* Good knowledge of international and national standards and frameworks/ codes of practice for RM
* Working knowledge of MS SharePoint, Teams and wider M365 suite
* Computer literate with a thorough knowledge of Microsoft office packages
* Excellent organisational planning skills with the personal resilience to adapt to change
* Energetic, enthusiastic and personable
* Proactive with high degree of initiative and keen to learn
* Diligent, problem solving and inquisitive
What we can offer you:
We understand how important life is outside of work so, as well as a competitive salary we will also offer:
27 days annual leave+ 8 days bank holiday with the option to buy additional weeks leave.
* A Smarter Working Policy, empowering you to choose the location of how and where you work according to your daily activities.
* Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
* SMART Pension contribution into which the company will contribute up to 6%
* A range of flexible benefits including
An organisation with a passion
We are an organisation with a passion for giving back. Putting money back into the NHS, raising £150,000 over 3 years for our charity partner Young Lives vs Cancer, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it’s important to feel like the work you do is having a meaningful impact on society, and through our approach to being a responsible business, we make sure that every colleague is given the opportunity to make a difference.
We celebrate diversity, and we are working hard to create an inclusive environment where people love to work and can fulfil their potential.
For full details of the role, please see the attached role profile.
We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications.
Contact our Talent team at careers@property.nhs.uk to find out more.