Job Description
Key Responsibilities:
HR Administration & Employee Records
* Maintain and update employee records, ensuring accuracy and compliance with UK employment regulations and company policies.
* Support HR processes such as onboarding, offboarding, contract management, and right-to-work checks.
* Assist in drafting HR-related documents, including offer letters, contracts, and policy updates.
* Ensure GDPR compliance in all HR data handling and record-keeping.
Recruitment & Onboarding
* Coordinate recruitment activities for junior roles, including job postings, CV screening, interview scheduling, and candidate communication.
* Support hiring managers throughout the recruitment process.
* Assist in onboarding new employees, ensuring a smooth transition, including contract issuance, induction planning, and system access setup.
Payroll & Benefits Administration
* Support payroll processing by preparing and submitting relevant employee data (new hires, salary changes, deductions) to the outsourced payroll provider.
* Assist in reviewing payroll reports and resolving payroll-related queries.
* Register new employees with benefits providers and ensure accurate records are maintained.
* Liaise with external benefits providers and process related invoices.
HR Systems & Training Platforms
* Maintain and update HR databases and systems, training platforms, ensuring data integrity and smooth functionality.
* Support employees and managers in navigating HR and learning systems.
* Assist in coordinating training programs, compliance tracking, and maintaining training records.
* Support HR reporting by preparing basic reports on headcount and annual HR reporting.
General HR Support
* Be the first point of contact for general HR queries from employees.
* Assist in coordinating training sessions and maintaining training records.
* Provide administrative support for HR projects and initiatives as needed.
Key Qualifications & Experience:
* Previous experience in an HR administrative or support role.
* Strong organisational skills and attention to detail.
* Knowledge of UK employment laws and HR best practices is an advantage.
* Proficiency in Microsoft Office (Excel, Word, PowerPoint) and HR systems.
* Strong communication and interpersonal skills.
* Ability to handle confidential information with professionalism and discretion.