Time left to apply End Date: January 31, 2025 (7 days left to apply)
job requisition id R-15970870
Empowering Africa’s tomorrow, together…one story at a time.
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
The role holder will be accountable for the following:
* Organizing, archiving, and retrieving physical and digital records efficiently.
* Ensuring records are accurate, secure, and compliant with regulations.
* Supporting internal teams by retrieving records from storage timeously.
* Updating and maintaining record-keeping systems.
* Conducting regular quality checks to ensure record integrity.
* Assisting with process improvements for better records management.
* Managing the records destruction process based on the retention schedule and legislation requirements.
* Ensuring proper documentation of disposed records for accountability and audit purposes.
Job Description
Accountability: Records Management 90%
* Take custody of semi-current and non-current records transferred from branches and Head Office Departments to the Records Centre, then to the Archives for long term storage/destruction.
* Take custody of current records and ensure that they are appropriately filed for storage.
* Ensure that laid down procedures are followed during storage and retrieval of records.
* Ensure the prompt disposal or transfer of records to the Archives.
* Ensure prompt retrieval of records, in all formats to satisfy customer requirements in accordance with Service Level Agreements.
* Ensure that records are well preserved and secured to avoid damage and fraud.
* Identify and preserve records of permanent value for historical and informational purposes.
* Provide reference service.
* Whenever possible to provide safe custody service for irreplaceable documents.
* To automate and exhibit the contents of the repositories for the information of the Bank.
* Ensure prompt retrieval of archived material, in all formats to satisfy customer requirements in accordance with existing service standards.
Accountability: Risk and Control 10%
* Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise-Wide Risk Management Framework and internal Absa Policies and Policy Standards.
* Understand and manage risks and risk events (incidents) relevant to the role.
* Manage risk and control effectively by applying applicable risk frameworks and embedding a positive risk culture.
Education
Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)
About Us
Absa Group Limited (“Absa Group”) is listed on the Johannesburg Stock Exchange and is one of Africa’s largest diversified financial services groups.
Absa Group offers an integrated set of products and services across personal and business banking, corporate and investment banking, wealth and investment management and insurance.
Absa Group owns majority stakes in banks in Botswana, Ghana, Kenya, Mauritius, Mozambique, Seychelles, South Africa, Tanzania (Absa Bank Tanzania and National Bank of Commerce), Uganda and Zambia and has insurance operations in Botswana, Kenya, Mozambique, South Africa and Zambia. Absa also has representative offices in China, Namibia, Nigeria and the United States, as well as securities entities in the United Kingdom and the United States, along with technology support colleagues in the Czech Republic.
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