Job summary Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out) If so this post could be perfect for you We are looking for someone with top notch IT skills, a great telephone manner, people management experience and amazing organisational skills. Experience of the hospital IT systems would be desirable but training can be provided. We are based in the brand new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London. Main duties of the job Office management based at RSCH Clinic booking management using Careflow for RSCH & PRH Outcoming clinics within Trust time standards Producing/sending clinic letters on G2 Day to day Health Rosta management Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets Line management & supervision of admin staff Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Date posted 06 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum pro rata Contract Permanent Working pattern Full-time, Part-time, Job share, Flexible working Reference number 279-6681303-NOV24 Job locations Royal Sussex County Hospital Eastern Road Brighton BN2 5BE Job description Job responsibilities Please see Job Description Office management based at RSCH Clinic booking management using Careflow for RSCH & PRH Outcoming clinics within Trust time standards Producing/sending clinic letters on G2 Day to day Health Rosta management Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets Line management & supervision of admin staff Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling. Job description Job responsibilities Please see Job Description Office management based at RSCH Clinic booking management using Careflow for RSCH & PRH Outcoming clinics within Trust time standards Producing/sending clinic letters on G2 Day to day Health Rosta management Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets Line management & supervision of admin staff Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling. Person Specification Office Managment Essential Excellent IT skills Excellent excel skills Personal Assistant experience Office Managment experience Desirable Line management experience Careflow booking system experience Health Rosta management Person Specification Office Managment Essential Excellent IT skills Excellent excel skills Personal Assistant experience Office Managment experience Desirable Line management experience Careflow booking system experience Health Rosta management Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address Royal Sussex County Hospital Eastern Road Brighton BN2 5BE Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)