Payroll Officer | London
For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.
Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.
We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society.
Role purpose
The Payroll Officer manages and provides full Payroll administrative assistance to the DACH & Italian Region, focusing on Switzerland and Italy (approximately 50 employees in CH, 2 pay runs & around 40 employees in Italy). The Payroll Officer – DACH & Mid-Sized Markets supports the other Payroll Officer responsible for DE and AT payrolls and provides support to the wider EU Payroll Teams for all Aesop countries.
Role responsibilities include, but are not limited to:
* Completing the monthly payroll input templates for the DACH & Mid-sized Market payrolls, liaising with the People Services teams to ensure all payroll related changes are captured accurately and processed in accordance with the monthly payroll deadlines.
* Supporting the implementation/integration of systems and processes in partnership with the European Payroll Strategy, operations, and projects across the DACH & Italy region.
* Monitoring the regulatory environment and ensuring changes are understood, planned, and incorporated into the countries' Standard Operating Procedures (SOP).
* Preparing all static Master Data files for submission to payroll providers, including New Hires, Leavers, and pay-related changes.
* Collaborating with the Payroll Officer for support and necessary payroll checks and validations prior to payroll approvals.
* Acting as the first line of support for Switzerland & Italy payroll related queries via Zendesk ticketing system.
* Preparing the monthly payroll reports for Financial Accountants.
* Updating internal absence systems with Hires, Leavers, and Changes.
* Managing leaver payroll related documents (Insurance documentation).
* Monthly administration of employee benefits and processing of company pension scheme.
* Reconciliation and preparation of social security/tax payments.
* Issuing employer certificates and documents for the unemployment office.
* Identifying areas for improvement in existing payroll-related processes, tools, and reports, and proposing changes.
* Working with the HRIS team to develop and extract monthly reports from our HRIS Workday system.
This is a full-time position operating with a hybrid working pattern.
What we are looking for:
* Open mindset and deep curiosity seeking to understand others and listen without judgment.
* Commitment to fostering an inclusive and psychologically safe work environment.
* Intermediate to Advanced Excel skills (VLOOKUPs, IF Statements, Pivot Tables).
* Microsoft Office Suite experience.
* A minimum of 18 months payroll experience in Switzerland & Italian Payrolls.
* Strong understanding of market-specific payrolls from start to finish.
* Solid previous payroll administration experience.
* Ability to speak and read Italian is a distinct advantage.
* Strong knowledge of CH and IT statutory payroll regulations.
* Experience of working with an outsourced service model.
* Experience of using HRIS software including reporting (preferably Workday) and T&A program.
* Thorough attention to detail and the ability to spot inconsistencies/mistakes in data.
* Flexible approach and professionalism to handle sensitive and confidential information.
* The ability to work on own initiative and under pressure to meet tight deadlines.
* Strong communication and organisation skills.
* Desire to instigate change and improve processes.
* Previous experience within the Retail sector is preferred.
* Local country Benefit Administration experience.
What’s on offer:
* Flexible, hybrid working pattern.
* Generous product discount allowance and bi-annual complimentary product allocation.
* Paid volunteering allowance for all employees.
* Bonus opportunity based on personal and business performance.
* Suite of options to aid development, including complimentary access to LinkedIn Learning and in-house training.
* Access to employee assistance programmes and summer hours options.
Aesop is committed to attracting, developing, and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded.
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