Job Specification: Administrative Coordinator
About Us: Somer creates honest furniture of enduring quality for the circular economy and a low carbon future. Our mission is to promote the specification of timber as an unmatched sustainable resource through our innovative model for furniture design and production. We are seeking a detail-oriented Administrative Coordinator to support our growing team with a focus on IT skills and general administrative tasks.
Position Overview: The Administrative Coordinator will play a critical role in overseeing and optimising day-to-day administrative operations within our furniture design and manufacturing company. This position requires strong organisational, IT, and problem-solving skills to ensure efficient administrative processes and support for the CEO and the wider team. The role is office-based with the flexibility to work from home one day per week, or around other personal commitments. Fully-remote working will not work for this position.
Key Responsibilities:
1. Office Management:
o Oversee daily administrative operations, ensuring a well-organised and efficient workspace.
o Manage office supplies and inventory, placing orders as necessary.
2. IT and Systems Management:
o Utilise strong IT skills to maintain and optimise office software and systems.
o Provide technical support to team members as needed.
o Good proficiency in Microsoft packages, Google Drive/Dropbox and other cloud-based tools essential.
3. Administrative Support:
o Assist the CEO with scheduling, correspondence, and project management.
o Prepare reports, presentations, and documentation for meetings.
4. Customer and Client Communications:
o Serve as the first point of contact for customer inquiries, handling communications via phone and email.
o Assist with PR and communications efforts, promoting the company’s sustainable initiatives.
5. Data Management:
o Maintain accurate records of sales, inventory, and customer interactions.
o Utilise software tools to generate reports and track performance metrics.
6. Project Coordination:
o Coordinate logistics for workshops, exhibitions, and company events.
o Support the implementation of sustainability initiatives within the office.
Qualifications:
* A minimum of a high school diploma (e.g. GCSE level); further education in business or a related field is a plus.
Experience:
* Previous experience in an administrative role is preferred.
* Strong background in IT and proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
Skills:
* Excellent IT numeracy skills and ability to troubleshoot common software issues.
* Strong verbal and written communication skills.
* Effective time management and organisational abilities.
Personal Attributes:
* Calm and level-headed approach to problem-solving.
* A passion for sustainability and commitment to the company's mission.
* Ability to work independently and collaboratively within a team.
Additional Information:
* Minimum of 3 days per week, with flexibility up to full-time.
* Salary range: £35,000 - £40,000 FTE (pro-rata).
* Flexibility to work around personal schedules, including childcare needs.
* This position is based in the studio in Frome, with the option to work from home one day per week.
* Competitive benefits package commensurate with experience.
Application Process: Interested candidates should submit a CV and a cover letter detailing their relevant experience and why you want to work at Somer. Applications should be sent to info@somerfurniture.com by 15th November 2024.
The role is available for immediate start (December 1st) with interviews taking place throughout November.
Join us at Somer and contribute to a sustainable future in furniture design!
Job Types: Full-time, Part-time
Pay: From £35,000.00 per year
Expected hours: No less than 32 per week
Benefits:
* Company pension
* Free parking
* On-site parking
Work Location: In person
Application deadline: 15/11/2024
Reference ID: SOMERADMIN
Expected start date: 02/12/2024
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