Job summary The Royal Marsden has a vital role in championing change and improvement in cancer care through research and innovation, education and leading-edge practice. The Urology Clinical Trials Research Unit focuses on research delivery for patients primarily with prostate and bladder cancers. The trials you will be working on are phase 1-3 trials which are sponsored by commercial companies or academic institutes, where The Royal Marsden is a participating site. The Clinical Trial Administrator role is a pivotal role, largely focusing on data management by the means of electronic data entry and resolving data queries. You will be in close liaison with monitors and auditors from external pharmaceutical and CRO companies, as well as academic institutions, with a shared goal of ensuring that good quality data is recorded and reported. You will also partake in administrative tasks such as preparing documents for clinics, assisting monitoring visits, requesting imaging reports electronically, maintaining trackers and filing. The job is based at our Chelsea site, and due to the handling of paper documents, we're happy to offer one day of remote working. You will be joining a small, fast-paced team, and we're constantly looking for ways to improve and streamline the service. Main duties of the job The Urology Clinical Trials Research Unit focuses on research delivery for patients primarily with prostate and bladder cancers. The trials you will be working on are phase 1-3 trials which are sponsored by commercial companies or academic institutes, where The Royal Marsden is a participating site. The job looks to support the Urology Research Unit with study administration in order to ensure the efficient and successful delivery of clinical trials according to Good Clinical Practice (GCP), standard operating procedures (SOPs), trust policies and all applicable regulations and governance. The primary focus of the role is data entry and data management - ensuring that data is entered in a timely manner and following the ALCOA principles, and that data queries are responded to swiftly. The post-holder will be working across various databases, therefore the candidate should be a quick-study and IT literate, with the ability to self-train and work independently. Other administrative tasks include preparing and printing documents for clinics, uploading documents onto databases, and assisting with monitoring visits where you would meet external monitors, filing and maintaining trackers. About us The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital. At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do. At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements. Date posted 05 November 2024 Pay scheme Agenda for change Band Band 4 Salary £31,944 to £34,937 a year PER ANNUM Contract Fixed term Duration 11 months Working pattern Full-time Reference number 282-CR1246400 Job locations The Royal Marsden Hospital Chelsea Chelsea SW3 6JJ Job description Job responsibilities For further information please refer to job description and personal specifications : Data Management Data Entry - Transcribing data from paper source document worksheets/ paper CRFs (case report forms) and entering them electronically into a database as part of EDC (electronic data capture). Data Queries - Data entered electronically are reviewed by monitors and may raise queries about certain inputs the Clinical Trial Administrator will need to respond to these queries, either by re-reviewing source documents to look for any typos or discrepancies, or by liaising with the clinical team for further information. Database Training - Being trained and using various databases and systems, with the ability to adapt between platforms with ease. Imaging requests and upload to submit electronic requests for anonymised imaging and imaging reports, and then upload them electronically onto web-based portals Navigating Digital Health Records being able to navigate the EPIC system (digital health records) to access patient records Maintaining trackers updating spreadsheets with information such as when patient visits have occurred Assisting Monitoring Visits Arranging visits liaising with the trial monitor/CRA to schedule monitoring visits according to protocol schedule, as well as both of your availability. This includes requesting IT access for the monitor. Facilitating the visit greeting the monitor at Main Reception, and escorting them to the monitoring room, ensuring their IT access works and they have access to the patient and trial folders Monitoring report after the visit, a monitoring report will be sent to the research team with a list of findings. The CTA should close any open findings relating to data. Job description Job responsibilities For further information please refer to job description and personal specifications : Data Management Data Entry - Transcribing data from paper source document worksheets/ paper CRFs (case report forms) and entering them electronically into a database as part of EDC (electronic data capture). Data Queries - Data entered electronically are reviewed by monitors and may raise queries about certain inputs the Clinical Trial Administrator will need to respond to these queries, either by re-reviewing source documents to look for any typos or discrepancies, or by liaising with the clinical team for further information. Database Training - Being trained and using various databases and systems, with the ability to adapt between platforms with ease. Imaging requests and upload to submit electronic requests for anonymised imaging and imaging reports, and then upload them electronically onto web-based portals Navigating Digital Health Records being able to navigate the EPIC system (digital health records) to access patient records Maintaining trackers updating spreadsheets with information such as when patient visits have occurred Assisting Monitoring Visits Arranging visits liaising with the trial monitor/CRA to schedule monitoring visits according to protocol schedule, as well as both of your availability. This includes requesting IT access for the monitor. Facilitating the visit greeting the monitor at Main Reception, and escorting them to the monitoring room, ensuring their IT access works and they have access to the patient and trial folders Monitoring report after the visit, a monitoring report will be sent to the research team with a list of findings. The CTA should close any open findings relating to data. Person Specification Education/Qualifications Essential Educated to at least GCSE/A level or equivalent Desirable Educated to degree level or equivalent in Health/ Medical/ Science field Knowledge of GCP guidelines Good understanding or medical terminology Experience Essential Experience in working with databases / data entry Desirable Experience of working in a hospital setting / pharmaceutical company / CRO / academic or non-commercial institute Experience of working in a cancer trials unit or trials unit Experience of working in an administrative / IT role Skills /Knowledge Essential Knowledge of using Microsoft Office, particularly MS Exce Excellent communication skills with multidisciplinary members Demonstrated problem-solving skills Ability to prioritise workload and plan time Able to work independently Able to remain calm and demonstrate tact and diplomacy whilst under pressure Able to manage expectations and be resilient when multiple deadlines are given so that workload is manageable Attention to detail Desirable Familiar with CRFs (case report forms) and/or trial databases Critical thinking Person Specification Education/Qualifications Essential Educated to at least GCSE/A level or equivalent Desirable Educated to degree level or equivalent in Health/ Medical/ Science field Knowledge of GCP guidelines Good understanding or medical terminology Experience Essential Experience in working with databases / data entry Desirable Experience of working in a hospital setting / pharmaceutical company / CRO / academic or non-commercial institute Experience of working in a cancer trials unit or trials unit Experience of working in an administrative / IT role Skills /Knowledge Essential Knowledge of using Microsoft Office, particularly MS Exce Excellent communication skills with multidisciplinary members Demonstrated problem-solving skills Ability to prioritise workload and plan time Able to work independently Able to remain calm and demonstrate tact and diplomacy whilst under pressure Able to manage expectations and be resilient when multiple deadlines are given so that workload is manageable Attention to detail Desirable Familiar with CRFs (case report forms) and/or trial databases Critical thinking Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Royal Marsden NHS Foundation Trust Address The Royal Marsden Hospital Chelsea Chelsea SW3 6JJ Employer's website https://www.royalmarsden.nhs.uk/working-royal-marsden (Opens in a new tab)