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Site: HMP Nottingham
Town: Nottingham
Salary: £24,071 - £25,674 per annum (pro rata for part time)
Salary period: Yearly
Closing: 20/02/2025 23:59
Job overview
An exciting opportunity has arisen for an experienced Administrator to work with the Integrated Healthcare Team at HMP Nottingham, providing extensive administration support.
This role requires an enthusiastic individual with the ability to prioritise their workload, have excellent organisation skills, and the ability to work with competing priorities and demands. The successful candidate must be able to work on their own initiative and as part of a wider team.
This unique environment offers the opportunity to work with different organisations and subcontractors and support the delivery of care across a range of services including primary care, mental health, and substance misuse.
Main duties of the job
1. Provide an efficient, comprehensive administrative service to the Integrated Healthcare Team, supporting the clinical team in the organisation and facilitation of patients referrals, hospital appointments, and ongoing patient care/treatment. Also maintaining patient records and databases on SystmOne.
2. Liaise with external organisations where required, i.e., hospitals, other prisons, and partner agencies and colleagues within this prison.
The Care Group provides healthcare to 7 prisons. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision, and excellent opportunities for learning and development.
Working for our organisation
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire.
We are committed to flexible and agile working, including the opportunity to join our bank. Your health and wellbeing is our priority, and we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service, and Health and Wellbeing Team.
Detailed job description and main responsibilities
1. Provide comprehensive secretarial, clerical, and administrative support to the Assistant Practice Manager, Head of Healthcare, GPs, Nurses, and Team Leaders. Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.
2. Liaise with external organisations as required, contributing to continuity of care for patients e.g., referrals, hospital appointments.
3. Word process correspondence including letters, memos, and collating reports.
4. Filing, photocopying, scanning, and attaching documents.
5. Input data and maintain databases.
6. Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Healthcare.
7. Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.
8. Manage the SystmOne rota’s, ensuring accurate records for data collection.
9. Be responsible for data collection from SystmOne.
10. Attend meetings as a minute taker and be responsible for producing and circulating minutes.
11. Be responsible for managing own workload, consulting with the Assistant Practice Manager if required.
The duties and responsibilities of the post will be undertaken in accordance with the policies, procedures, and practices of Nottinghamshire Healthcare NHS Trust.
Person specification
Qualifications
* GCSE Maths and English A – C or equivalent
* RSA IlI Typing/word processing or equivalent
Experience
* Experience of working in an office environment
* An awareness of working in a secure setting
* An awareness of Clinical Administrative Systems
Knowledge
* Knowledge of IT Systems
* Good understanding of confidentiality
* Ability to prioritise own work load
* Awareness of SystmOne
Skills
* Excellent IT Skills Microsoft packages
* Excellent Telephone manner
* Ability to work on own initiative and work as part of a team
* Willingness to undertake Customer Service Training
Additional Information
* The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
* We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
* Communication regarding your application will be sent via email; therefore, please ensure you regularly check your spam/junk folder.
* In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you.
* For eligible posts, DBS disclosures are mandatory before commencement of employment.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Name: Joanne Simpson
Job title: Assistant Practice Manager
Email address: joanne.simpson@nottshc.nhs.uk
Telephone number: 0115 8724422
Additional Contact Details:
Siobhan Walsh
Assistant Practice Manager
HMP Nottingham
Direct Dial: 0115 8724127
E-mail: siobhan.walsh@nottshc.nhs.uk
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