Job Summary:
The Accounts Assistant will support the finance team with a variety of accounting tasks, including the preparation and maintenance of financial records, reconciliation of accounts, and processing of invoices. The role requires excellent organizational and numerical skills, with a preference for candidates who have prior experience or exposure to service charge accounting. The ideal candidate will be detail-oriented, proactive, and eager to develop their career in finance.
Key Responsibilities:
* Financial Record Maintenance:
o Assist in maintaining accurate financial records for a portfolio of properties or clients.
o Process invoices, payments, and receipts in a timely manner.
o Ensure that financial data is recorded accurately in the accounting system.
* Reconciliations:
o Perform regular bank and account reconciliations to ensure consistency and accuracy.
o Assist in the reconciliation of service charge accounts, identifying discrepancies and reporting issues to senior staff.
* Service Charge Support:
o Provide assistance in the preparation and review of service charge budgets.
o Help with the reconciliation of service charge accounts and year-end statements.
o Support property managers with service charge queries, ensuring accurate and timely responses.
* Accounts Payable and Receivable:
o Process and manage supplier invoices, ensuring correct coding and approval.
o Monitor outstanding receivables and assist with credit control procedures.
o Ensure timely and accurate payment runs.
* Financial Reporting:
o Assist with the preparation of monthly management accounts and other financial reports.
o Provide ad hoc financial data and analysis as required by the finance team.
* Administrative Support:
o Assist with the filing and organization of financial documents.
o Support the finance team with day-to-day administrative tasks, including data entry and document management.
Qualifications and Skills:
* Education:
o AAT qualification (or working towards) or equivalent.
o Degree in Accounting, Finance, or related field is preferred but not essential.
* Experience:
o Previous experience in an accounting or finance role.
o Exposure to service charge accounting or property management is preferred but not essential.
o Experience with accounting software (such as Sage, QuickBooks, or Xero) is beneficial.
* Skills:
o Strong numerical skills with high attention to detail.
o Proficient in Microsoft Excel and other MS Office applications.
o Ability to work well in a team and communicate effectively.
o Strong organizational and time-management skills.
o A proactive approach to problem-solving and learning.
Key Competencies:
* Strong attention to detail and accuracy.
* Ability to manage multiple tasks and deadlines.
* Good communication skills, both written and verbal.
* Eagerness to learn and develop in a fast-paced environment.
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