ADMINISTRATOR / BUSINESS ASSISTANT
Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.
Grade: UKRI Pay Band B
Salary: £24,961 per annum
A great benefits package is offered including an outstanding pension scheme (with an extremely generous employer contribution on average 27% of your pay), 30 days annual leave plus bank holidays, and access to flexi-time
Contract Type: Permanent
Hours: Full Time 37 hours a week (some flexible working options may be available but please note, this role is not suitable for remote working)
Location: BGS offices in Edinburgh (Heriot-Watt University campus)
Closing date: 9 March 2025
About the role
An exciting opportunity has arisen for a motivated and experienced Administrator / Business Assistant to provide highly effective administrative support at our office in Edinburgh.
You will provide comprehensive and proactive administrative support to one or more Science Directors, the Challenge Programme Manager (CPM) and a team of staff, enabling colleagues to carry out their roles as effectively as possible.Developing and demonstrating an understanding of the context within which the Chief Scientist, CPM and capability leads operates to provide effective and proactive support.You will undertake a wide variety of administrative tasks, including the use of a range of software packages and IT systems, working flexibly to facilitate the projects, events, meetings and other priorities of the business area. Working independently on day-to-day tasks, you will be supported by, and support a small team of Administrator / Business Assistants.
About you
You will have effective verbal and written communication skills and be able to communicate with people at all levels clearly and concisely.We are looking for highly organised candidates who also have knowledge of and experience of using a variety of Microsoft Office and other IT applications, in particular Outlook, Word, and Excel, plus a willingness to develop these skills further.
Please also refer to the additional specific essential and desirable skills criteria for this post.
Skills Specification - Criteria to be assessed at Shortlist S and Interview I Stage
Essential
GCSE (Grade C/4 or above) or equivalent qualifications in Mathematics and English Language (S)
A good level of work experience in an administrative/secretarial role, including experience of note taking, and supporting staff at a senior/director level including managing electronic calendars (S)
Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams and Zoom (S&I)
Experience of arranging travel and accommodation (S&I)
Ability to work unsupervised and work within a variety of teams, and to demonstrate flexibility and participate as a team member (I)
Effective verbal and written communication skills and the ability to be discreet with a clear understanding of handling confidential information (I)
Demonstrates an enthusiasm for the work of BGS/UKRI and the BGS core values of impact, impartiality, and knowledge (S&I)
The closing date for receipt of applications is Sunday 9 March 2025 .Interviews will be held on week commencing 17 March 2025 in Edinburgh.
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