Job Summary
* Managing the Purchase Ledger, ensuring it is accurately maintained and process deadlines are met
* Responsible for accurate and timely processing of all accounts payable transactions
* To ensure suppliers are paid in accordance with agreed terms and conditions
* To support the delivery of the Financial Strategy
Critical Purpose of Role
* Retain and grow revenue in line with Vizst’s growth targets against an assigned set of accounts
* Build and execute a contact strategy for each account based upon their requirements
* Build and execute an account plan for each account based upon their requirements
* Build strong relationships with decision makers across the accounts
* Act as a single point of contact for queries or issues, and liaise with the relevant internal department(s) to bring them to a swift conclusion
* Respond to inbound sales enquiries quickly liaising with the relevant team to win new business
* Proactively identify new business opportunities across the account base and work with the relevant department(s) to win the business
* Achievement of all targets and KPIs
* Develop the skills and knowledge required to sell Vizst’s full portfolio of products and services in accordance with end user requirements
* Manage all opportunities effectively via Vizst’s CRM system in accordance with Vizst’s principles
* Maximise revenue by cross and up selling, whilst adhering to Vizst’s sales principles
* Provide a monthly report as required by Vizst’s Sales Management
* Take responsibility for building and maintaining industry and competitor knowledge, sharing knowledge with the wider virtual team as appropriate
* Respond effectively to inbound enquiries relating to new or existing customer requirements
* Provide support to Vizst’s field based sales team as and when appropriate
* Take a continual improvement approach to all elements of the role and feedback to Sales Management
* Maintain a high level of professionalism at all times
* Other duties from time to time as directed by sales management
Main Responsibilities
* Being the first point of contact for all purchase ledger enquiries, both internal and external
* Liaise with Procurement to resolve any purchase invoice issues and be responsible for ensuring all disputes are resolved in a timely manner
* To be vigilant and make recommendations for efficiency savings and cost saving
* Process banking receipts and payment transactions on a daily basis and managing cash reconciliations
* Setting up of new supplier accounts and maintaining existing account details
* Monthly reconciliation of supplier statements
* Process employee expense claims and payments
* Execute the purchase ledger function, posting transactions and seeking approval where necessary
* Assist with management accounting tasks including accruals, prepayments, balance sheet reconciliations and maintaining the fixed asset register
* Liaise with CFO to agree with suppliers regarding payment expectations and payment plans as necessary
* Identify and improve any internal purchase ledger control issues
* Supporting with inventory reporting
* Compile Company reports and assist with returns as required (VAT, CSO etc)
* Developing relationships with staff across the business to provide information and support as required throughout the month
* Report and make recommendations to improve on the Company’s use of accounting software, aiming to increase automation where appropriate
* Ad-hoc support to the CFO
* Perform any other reasonable duties consistent with the role as required
Personal Specifications
This role would suit someone who meets the following criteria:
* Time Management: Able to work under pressure to meet strict deadlines
* Transactional: Able to handle volumes of transactions accurately and to timescale
* Knowledgeable: Technically and professionally competent
* Communication: Able to communicate complex problems clearly
* Commercial: Understands wider business environment and impact of own output on rest of business
Behaviours
* Trusted advisor, willing to provide a detailed and accurate financial insight at all times
* Strategic thinker, motivated by execution and delivery of an agreed agenda
* Self-developing and self-motivating, encourages high standards in others
* Able to demonstrate our values of being proud, expert, creative, collaborative, honest and customer first
Relevant Experience and Qualifications
Mandatory:
* A minimum 3 years’ experience in a similar position
* Good knowledge of general accounting
* Competent and confident with Microsoft Office, particularly Excel
Preferred:
* Experience with cloud-based ERP system Sage Intacct
* Attained or studying towards AAT or CIMA/ACCA
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