Job summary We are looking for an enthusiastic, well-motivated Senior Medical Secretary to join the Orthopaedic Surgery Service. The post is primarily based in the Orthopaedic Surgery Service at Bradford Royal Infirmary but the postholder may at times be asked to cover our St Luke's hospital site. You will work within a multi-disciplinary team, and be responsible for a range of duties including; diary management, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the Medical Team as well as theatre scheduling. You should be literate and numerate, with excellent organisational, time management and IT skills and an ability to work without supervision and to tight deadlines and under pressure. Medical secretarial experience is desirable but not essential but you should have a secretarial & administrative background including dealing with the general public on a face to face basis and by telephone often around sensitive issues. A high standard of communication and interpersonal skills with the ability to work with staff at all levels is essential to this post along with a strong team ethic; you must have enthusiasm, motivation and demonstrate pride in your work. A good knowledge of the NHS would be also be advantageous. If you feel you have the skills, experience and drive that it takes to be part of our team we look forward to you application. Main duties of the job For the role of the Senior Medical Secretary you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including, but not limited to; managing an outpatient and inpatient waiting for a specific Consultant, arranging elective admissions, diary management, audio transcription and word processing of clinical letters, production of reports and other correspondence as required. You will also have involvement with our Multi Disciplinary Cancer teams. You should be literate and numerate, with excellent organisational, time management and IT skills and an ability to work without supervision. RSA III typing/ word processing is highly desirable although a typing test will be required at interview. Medical secretarial and typing experience is essential. You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. You will have enthusiasm, motivation and demonstrate pride in your work. If you feel you have the skills, experience and drive that it takes to be part of a Trust whose mission is to provide safe, high quality healthcare at all times to its population, we look forward to you application. About us At Bradford Teaching Hospitals we're passionate about providing outstanding care for the people of the Bradford district and communities across the North of England. We're keen to meet people interested in sharing our passion and helping us continue to deliver the highest quality of care to our patients. We're a renowned teaching hospital trust at the forefront of research, education and development, with a state-of-the-art simulation and skills training centre on site. In short, we can help you lift your career to the next level. We've received huge investment to improve patient care which means we have truly world-class facilities including a brand new neonatal suite, state-of-the-art intensive care unit, a newly refurbished A&E department, new children's unit and a welcoming, modern atrium and reception area for staff and visitors Date posted 08 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Fixed term Duration 12 months Working pattern Part-time Reference number 389-24-6677685 Job locations Bradford Royal Infirmary Duckworth Lane Bradford BD9 6RJ Job description Job responsibilities Please refer to the attached Job Description and Person Specification for more information about the role. Job description Job responsibilities Please refer to the attached Job Description and Person Specification for more information about the role. Person Specification Experience Essential Previous Medical Secretarial Experience Experience in developing and implementing administrative systems, processes and procedures Experience of dealing with people at all levels in a variety of situations, some of which could be sensitive, distressing or emotional Line Management/supervisory experience including recruitment, appraisal, etc Skills Essential Excellent keyboard skills including the ability to undertake Excellent Interpersonal skills Literacy and Numeracy skills Excellent verbal and written communication skills Excellent organisational and time management skills Ability to manage and prioritise a diverse workload, work without direct supervision, use own initiative, and work to tight deadlines Able to deal with sensitive/confidential issues on a daily basis Professional telephone manner Excellent people management skills Able to work as part of a multi-disciplinary team Ability to achieve thoroughness and accuracy when accomplishing a task Desirable Shorthand Knowledge Essential Sound knowledge and understanding of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc Knowledge of Patient Administration System (or equivalent system) Knowledge of Medical Terminology Qualifications Essential Educated to GCSE standard Vocational qualification level 3 An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview Desirable Medical Secretary Diploma Advanced secretarial qualifications Person Specification Experience Essential Previous Medical Secretarial Experience Experience in developing and implementing administrative systems, processes and procedures Experience of dealing with people at all levels in a variety of situations, some of which could be sensitive, distressing or emotional Line Management/supervisory experience including recruitment, appraisal, etc Skills Essential Excellent keyboard skills including the ability to undertake Excellent Interpersonal skills Literacy and Numeracy skills Excellent verbal and written communication skills Excellent organisational and time management skills Ability to manage and prioritise a diverse workload, work without direct supervision, use own initiative, and work to tight deadlines Able to deal with sensitive/confidential issues on a daily basis Professional telephone manner Excellent people management skills Able to work as part of a multi-disciplinary team Ability to achieve thoroughness and accuracy when accomplishing a task Desirable Shorthand Knowledge Essential Sound knowledge and understanding of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc Knowledge of Patient Administration System (or equivalent system) Knowledge of Medical Terminology Qualifications Essential Educated to GCSE standard Vocational qualification level 3 An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview Desirable Medical Secretary Diploma Advanced secretarial qualifications Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Bradford Teaching Hospitals NHS Foundation Trust Address Bradford Royal Infirmary Duckworth Lane Bradford BD9 6RJ Employer's website https://www.bradfordhospitals.nhs.uk (Opens in a new tab)