Job Description Job Type: Full Time Salary: £32,000pa Key Responsibilities To liaise between the production kitchen in High Wycombe and the sales office in London To manage and organise the kitchen and sales administration for the business To support the Executive Chef and General Manager in accurate reporting Daily Tasks: Processing purchase invoices and approving E-invoices Assigning purchase invoices to each event Raising of sales invoices (deposits, final spends) Updating the sales tracker post event with actual revenue Management of goods received tracker Working with the sales team to ensure client requirements and liaised to the kitchen Assisting in the production of allergen forms for each event Inputting special diet and nutritional information into function sheets Weekly Tasks: Close week on accounting system Debt analysis Sales tracker analysis and sense check Compiling the purchasing report Deposit reconciliation Inputting payroll hours into HR system To attend planning meetings with the Head Chef and updating the food sheets for upcoming events post meeting Monthly Tasks: Reconciliation of accruals for month end accounts Reconciliation of prepayments for month end accounts Credit card statement reconciliation Updating the staff transfer tracker Updating stock sheet prices To be responsible for the office supply purchasing and manage the budget accordingly Ad-hoc Tasks: Analysis of procurement including set-up and de-list supplier requests Spot check of food, drink, and consumable stocks Spot check of GDPR processes Spot check of credit card terminals Post events P&L compilation and analysis Verifying costings accuracy Updating staff files Onboarding and right to work checks Report on training position Managing any building maintenance, equipment repairs, and office related matters Uploading and attaching tasting photos and notes to event files