Job Summary
An exciting opportunity has arisen to join the recruitment team as a Resourcing and Recruitment Assistant.
The post holder will ensure provision of an efficient and effective recruitment service in line with our recruitment policy. You will need to be customer orientated and a committed individual who enjoys providing a first class service to managers and candidates. This role will also involve international recruitment requirements across all disciplines within our organisation.
Please note, this post will close earlier than the given closing date once a sufficient number of applications have been received.
Main Duties of the Job
Working in a busy environment as part of a supportive team you will manage high volume recruitment and associated administration activity. The role will involve working as part of a busy team, liaising with managers and candidates to ensure that all recruitment requirements are met. You will also be required to provide advice, guidance and administrative support for all international recruitment and associated issues.
The workload is varied and therefore your ability to prioritise your work with minimal supervision is essential. Excellent customer service skills and attention to detail are also paramount.
About Us
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work.
Date Posted: 05 February 2025
Pay Scheme: Agenda for Change
Band: Band 3
Salary: £25,329 to £26,958 a year per annum inclusive of allowances
Contract: Permanent
Working Pattern: Full-time
Reference Number: 252-6714747-B
Job Locations: Darent Valley Hospital, Darenth Wood, Dartford, DA2 8DA
Job Responsibilities
1. To receive visitors to the office in a professional manner (internal and external to the Trust), ensuring they are given accurate information/documentation as requested, or refer them to the appropriate person/department.
2. Deal effectively and promptly with incoming telephone enquiries, in line with the Data Protection Act.
3. Provide advice on current job availability TRAC through telephone enquiries and in person.
4. Create a job file for each post, ensuring all relevant information is included and that job packs are of a high quality.
5. Regularly liaise with the Resourcing and Recruitment Manager to review live vacancies.
6. Prepare interview pack for the hiring managers, ensuring all relevant documentation is enclosed in an effective and timely manner.
7. Request references and chase responses.
8. Send regret letters via Trac to unsuccessful candidates within the agreed KPI.
9. Ensure Disclosure and Barring Checks are completed as appropriate, referring to policies in order to ascertain appropriate checks required.
10. Ensure all relevant paperwork is in place prior to the candidates provisional start date, chase candidate where necessary, liaising with Senior Resourcing/International Recruitment Specialist.
11. Verify ID in line with Trust policies and current legislation.
12. Produce ID badges for new starters, current members of staff and Executive Directors using designated software.
13. Ensure confidential waste procedures are adhered to within the department, collating documentation for confidential disposal as/when necessary.
14. Ensure all the candidate paperwork is saved as per the policies and procedures.
15. Undertake photocopying and scanning as required.
16. Arrange appropriate pre-employment and post-employment checks and monitor for return.
17. Support the Trust in delivering the WRES Action Plan.
18. Comply with Resourcing and Recruitment KPIs, showing good quality and productivity.
19. Support the Trusts performance in achieving effective resourcing and recruitment that promotes a positive experience from the moment a role is planned, advertised, to the moment a potential employee commences the role.
20. Proactively identify opportunities to improve processes and systems.
21. Manage own workload ensuring a timely and effective recruitment process.
22. Ensure all recruitment is in accordance with Trust procedures best practice and employment legislation.
23. Take responsibility for ensuring that all documentation is of a high and consistent quality.
24. Effectively and professionally address escalation situations, particularly those related to resourcing and recruitment.
25. Assist with the day to day running of the International recruitment project, providing pastoral support to new recruits as required.
Person Specification
Education and Training
Essential:
* NVQ Level 3 or equivalent experience.
* GCSE standard of general education.
* Evidence of CPD.
Desirable:
* Studying for CIPD qualification.
Knowledge and Skills
Essential:
* Knowledge and understanding of employment law, Immigration processes and regulations, and Disclosure and Barring checks as they apply to the NHS recruitment process.
* Highly developed organisational skills.
* Excellent written and verbal communication skills.
* IT literate with knowledge of software including Word and Excel.
* Ability to prioritise own workload, responding to changing demands.
* Ability to work alone and as part of a team.
* Excellent interpersonal skills.
Desirable:
* Understanding of NHS terms and conditions of employment and immigration law.
* Knowledge of ESR, TRAC and NHS jobs.
Experience
Essential:
* Previous experience of working within an administration role.
* Experience of providing services to the general public.
Desirable:
* Experience of working within an NHS administration role.
* NHS recruitment experience.
* Delivering to KPIs and deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Details
Employer Name: Dartford and Gravesham NHS Trust
Address: Darent Valley Hospital, Darenth Wood, Dartford, DA2 8DA
Employer's Website: https://www.dgt.nhs.uk/working-for-us #J-18808-Ljbffr