Job Title Academy Operations Lead Department Academy Direct Reports None Reports to Academy Manager Location Cobdown Park, Station Road, Aylesford, Kent, ME20 6AU FT/PT & Full Time Salary Range Level of DBS Enhanced Child Barred List About Us: The London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive. Owned by Michele Kang, our vision for Kynisca is to: 1. Become the most pre-eminent sports organisation in the world; 2. Have a high-performance culture of winning on and off the pitch; 3. Train women as women; and 4. Motivate and inspire the next generation of girls and women. Role Purpose: The role of the Academy Operations Lead is key to ensuring the smooth running and efficient operation of our Academy which includes U12 – U21 age groups. This role acts as the central point to ensure compliance with PGA criteria, strong communication with Academy players, parents and carers, opposition teams, League and other governing bodies and acts as liaison with First Team and other Club staff to ensure we co-exist effectively in shared spaces. The key stakeholders are Academy staff, players, parents and carers, opposition clubs and the relevant league organisations. The ideal candidate will have exceptional organisation, time management and trouble-shooting skills, along with a people and outcomes focussed approach. They will likely be someone who thrives under pressure and enjoys working to set deadlines in a fast-paced environment, but who can also ensure the details are covered. This is a new position within the business, so the responsibilities are not set in stone. We need someone who can jump in, get things done and work with the senior leadership team to shape the future of the club. Main Duties/ Responsibilities 1. Logistics · Coordinate all non-football aspects of the Academy, with a focus on Academy logistics and matchday logistics. · Assist with the planning and delivery of U21 fixtures, including but not limited to operations, catering, complimentary ticketing, travel, logistics and accommodation for away fixtures. · Lead all U21 & U16 away match travel logistics and be available to travel with the team. · Lead the operations of training, including premises, facilities bookings and visibility to parents. · To be the League and opposition’s primary contact relating to all day-to-day enquiries, operational needs and match requirements. · To be the referee’s primary contact. · Ad hoc support to Academy Manager and Academy coaching staff as required. 2. Academy Operations Deliver administration relating to player registrations, player contracts and player compensation. · Lead on player operations, ensuring all administrative and operational tasks are carried out effectively for Academy players. · Create and maintain/update a database for storing personal information for the academy players: including ensuring that daily, weekly and monthly schedules for the academy are up to date · Book all aspects of team travel, coaches and hotels when appropriate. · Keep a comprehensive record of all travel and associated costs for all Academy away games. · Liaise with Match Officials on the confirmation of appointment. 3. Compliance · Support with ensuring PGA criteria are being met and that Academy staff are aware of their own responsibilities · Support with any audit requirements including record keeping and evidence collation · 4. Other ad-hoc duties as assigned from time-to-time by management