Our client is an award-winning Wealth Management company who have been established for more than 40 years. They specialise in providing advice across Pensions, Investments and Tax Planning.
The Role:
Providing a quality administration service in respect of a portfolio of Small Self-Administered Scheme (SSAS) arrangements to meet the requirements of the firm. You will also provide technical and administrative support to a Financial Planner.
Main Responsibilities:
* Set up new SSAS in a timely fashion, using a diary system, submit information pack and assist the Suitability Team to aid preparation of associated Suitability Reports
* Undertake takeovers of existing SSAS from other Trustees/ Practitioners
* Effect transfers into SSAS and action property purchases/ sales
* Prepare reports and valuations for client meetings.
* Calculate maximum borrowing and retirement and death benefits.
* Calculate maximum loan backs and understand HMRC requirements in this area.
* Process retirement benefit applications
* Provide technical and administrative support to Financial Planners
* Carry out other routine administration tasks identified below and deal with client queries within field of expertise/ range of authorisation.
* Day to Day Portfolio Management
* Maintain accurate records, processing changes: using software available (Omni, Virtual Cabinet, Intelliflo, Excel)
* Maintain a diary confirming the date of any drawdown anniversaries and rent reviews
* Daily reconciliation of bank accounts
* Banking of cheques into the SSAS bank account and requesting payments
* Prepare for client meetings Annual Review Packs, including Accounts Reconciliation & Annual Statements
* Issue Client Meeting Notes and undertake action points.
* Invoice clients in accordance with Client Agreements
* Maintain client contact over telephone, email, face to face.
* Liaise with financial planners and paraplanners.
* Maintain accountant contact (where applicable) over telephone, email, face to face.
* Reviewing documents and arranging for trustee’s signature
* Produce bespoke Deeds and documents.
* Carry out other routine administration tasks and deal with client queries within field of expertise/range of authorisation.
* The administration of some FURBS/EFRBS may also be allocated in addition to SSASs.
* Complete HMRC returns on online or in paper within relevant timeframes.
Pay and Benefits:
* Salary £25,000 to £32,000 per annum (dependant on qualifications and experience)
* 2 x salary life assurance
* Pension; 5% employer contribution - Increasing incrementally in recognition of service. Salary sacrifice scheme available.
* 24 days’ holiday - Increasing incrementally in recognition of continuous service
* Free parking
* Hybrid Working Scheme – Following completion of initial training and induction
Qualifications:
* Educated to A level standard (or equivalent) as a minimum.
* To be willing to obtain CII Award/Certificate/Diploma Units (or equivalent)
* Minimum of 3 years’ experience in a SSAS client servicing and administration role
* To hold CII Award/Certificate/Diploma units (or equivalent)
* Other Financial Services experience, in a similar role, ideally for a Financial Adviser firm.
Knowledge and Skills Required:
* Knowledge of the services that the firm provides to clients.
* Knowledge of SSAS and associated products.
* Good technical knowledge of SSASs and their use in financial planning.
* Knowledge of other financial services legislation relevant to role.
* Ability to communicate effectively with clients, actuaries, accountants, Pension Trustees, HMRC and other professional connections via various methods – phone, letter, e-mail, memo, etc
* Knowledge of in-house money laundering procedures relevant to role and individual responsibilities in this area.
* Knowledge of Data Protection legislation relevant to role.
* Knowledge of IT systems and programmes relevant to role.
* Ability to work within level of authority and to refer work when appropriate.
* Ability to create and maintain accurate computer-based records.
About You:
* Good telephone manner, letter writing and email skills.
* Good, broad, knowledge of Financial Services in general
* Well organised and able to work to deadlines.
* Able to prioritise work.
* Desire to be part of a team, although able to work on own initiative.
* Willing to undertake further study to improve technical knowledge.
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