We are looking to recruit an experienced Purchase Ledger & Procurement Clerk. In this role, you will be responsible for managing the purchase ledger, including placing orders, recording the receipt of goods and services, checking for accuracy against original order & managing creditor reports.
Supporting the Finance team, helping to provide a smooth and efficient financial service.
This position requires strong verbal and written communication skills as well as strong numeracy and a keen eye for detail. The ability to juggle multiple tasks, often with short deadlines, is also essential.
Key Responsibilities
The responsibilities outlined below are not exhaustive but are indicative of the requirements of this role.
* Managing the purchase ledger, including placing orders, recording the receipt of goods and services, checking for accuracy against original order & managing creditor reports.
* Reconciliation of supplier accounts and work with the Head of Finance where issues require resolution.
* Prepare the payment runs and payment files on our accounts system. Once approved, the setup of payment in the bank and ensure timely approvals made.
* Credit card reconciliation and petty cash management. Reconciliation of the School Amazon account.
* Use of Parentmail system to manage tea and school club payments from parents.
* Accurate processing of information in line with financial regulation.
* Ensuring that the financial and booking elements for school trips are correctly costed, organised & billed to parents in conjunction with teaching staff.
Procurement
* Manage the ‘orders@’ email account.
* Raising of PO’s where staff require.
* Deal with enquiries from suppliers, developing good working relationships with them.
* Processing invoices from suppliers, matching with purchase orders and ensuring correct approvals have been met.
Skills and Experience:
* Strong Purchase Ledger & Procurement knowledge and experience.
* GCSE grade A*-C in Maths and English, or equivalent qualification.
* Excellent written and oral communication skills including robust IT skills.
* Ability to work on own initiative and good organisational skills.
* Good knowledge of Microsoft Word, Excel and Outlook.
* Able to deal with complexity and a wide variety of tasks.
* Highly numerate and a logical and methodical approach to their work.
* Understand the sensitive nature of the area of the involved work, maintaining confidentiality and being discrete.
* Strong attention to detail.
Desirable Qualifications:
* Qualified to AAT Level 2 is desirable but not essential.
* Good knowledge of Sage.
* Customer Service experience.
* Knowledge of challenges facing an independent school.
Person Specification
* A commitment to Sherfield and its values and ethos as a co-educational day and boarding school.
* To set an example of personal integrity and professionalism.
* Able to form good working relationships with colleagues, and to relate appropriately to pupils.
* Commitment to equality, diversity and inclusion.
* Highly organised, with the ability to work independently and seek advice when required.
* Excellent communication skills with the ability to communicate in accurate spoken and written English.
* An understanding of the importance of training.
* The ability to establish productive working relationships and work as part of a team.
* Willingness to think and work flexibly.
Additional Benefits and Information
* Annual holiday entitlement of 25 days plus statutory bank holidays.
* Contributory pension scheme, as well as a death in service benefit.
* Free parking on site.
* Complimentary school meals in term time and when the school’s kitchen is open during school holiday periods.
* The closing date for applications is midday on Monday 6th January 2025.
* Interviews will commence w/c Monday 13th January.
* In order to apply, please complete the Sherfield School Application Form along with a covering letter which sets out your interest in the role and of your experience relevant to the required criteria.
* Please send your application form and cover letter via email to Kirsty Humphreys, Head of Finance at finance@sherfieldschool.co.uk.
Sherfield School is committed to safeguarding and promoting the welfare of children and young people and have a range of policies and procedures in place which promote safeguarding and safer working practice across the school. We expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to enhanced Disclosure and Barring Service checks along with other relevant pre-employment checks, including checks with past employers.
Job Summary
06/01/2025
Location:
Sherfield-on-Loddon
Sherfield School
Reading Road
Sherfield on Loddon
Hook
Hampshire
RG27 0HU
England
http://www.sherfieldschool.co.uk
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