Administrative duties Undertake general administration duties maintaining organised and up to date documentation ensuring information is saved and archived effectively Diary management and coordination of Executive Team where required Coordinate the planning and delivery of multi-agency meetings and small events taking meeting notes and producing agendas and minutes Ensure compliance with company policies and procedures along with data protection regulations Drafting of reports and presentations as required Management of a central inbox including drafting and sending correspondence To provide a comprehensive administration and IT support using a range of IT applications to monitor prepare and validate databases as appropriate producing accurate operational reports as appropriate for the department Awareness and understanding of sensitive information ensuring strict confidentiality at all times Coordinate office space arrangements and equipment maintenance with colleagues from The Hub and LMC Stakeholder Management Act as the primary point of contact for the organisation - handling enquiries professionally and directing appropriately and delivering exceptional levels of customer service Foster strong relationships both internally and externally with key stakeholders inline with our vision and values Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive support service Act as a liaison between the administration teams across Derbyshire LMC and The Hub Finance To be responsible for the timely processing of invoicing payroll and expenses etc - Working closely with the accountants to ensure adherence to policies Assist in monitoring project budgets Project Support Plan and implement a work schedule, to ensure an efficient and timely output within all areas of responsibility in line with GPPB priorities Co-ordinate the timely delivery of regular and ad hoc data and information requested by the management team producing reports as required Undertaking any additional related project work as directed including obtaining information from the internet. Collation and reporting of survey data in order to produce reports and spreadsheets and organising and attending promotional events in conjunction with the managers Continuous Improvement Identify opportunities for process improvement Assist in implementing and updating administrative processes for improved efficiency Provide feedback and suggest improvements for all areas of responsibility and as part of the wider team Key relationships: Internal team including Executives and GPPB Board members and Clinical Leads PCNs and GP Practices The Hub and LMC NHS Foundation Trusts ICB