Vacancy ID: 17796 A department at the University of Oxford is seeking a highly organised and motivated individual to join their team as an Administration Executive Assistant. This role is pivotal in supporting the Director, managing a variety of tasks to ensure smooth day-to-day operations and effective communication across the department. Please note, candidates that do not have PA/EA experience AND experience using Oracle Financials will not be considered. Key Duties: Manage the Director's diary, using initiative to make informed decisions about prioritising tasks and meetings. Respond to a wide range of issues on behalf of the Director, including liaising with internal and external stakeholders. Research and prepare detailed reports or briefing papers for senior stakeholders regarding prospective donors, sponsors, and other relevant parties. Coordinate meetings, events, and conferences at the School and external venues, handling all logistical arrangements, including complex travel plans for both UK and international trips, and managing visa applications where necessary. Coordinate committee and board meetings, preparing agendas, producing minutes, and ensuring follow-up on actions and decisions. Provide administrative oversight on financial matters, including managing travel, subsistence, and expenses, and processing invoices via the Oracle financial system. Selection Criteria: Proven experience using Oracle Financials is essential. Experience managing the office of a senior staff member, including diary management and travel coordination. Excellent organisational skills, with the ability to draft professional correspondence and prepare well-presented reports. Strong computer skills, including proficiency with email, Microsoft Word, Excel, and internet research. High standard of numeracy with the ability to manage financial tasks such as processing invoices, raising purchase orders, and managing expenses. Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so. The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation. The University’s Policy on Data Protection may be viewed at https://compliance.admin.ox.ac.uk/data-protection-policy Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service