Job summary The future is exciting. Are you ready to join Primary Care Sheffield (PCS) as one of our service co-ordinators, Growing collaboration within health and social care in Sheffield provides PCS with a wide range of working-at-scale opportunities which can improve patient pathways and reduce cost. You will work closely with our Operational teams to ensure our administration functions support the services we operate. This is a responsible, varied and challenging role, suitable for someone who works well under pressure, is self-motivated and can multitask, whilst still working to a very high standard. Main duties of the job To provide high level, professional and confidential administrative support as part of an administrative team ensuring the smooth, efficient and effective maintenance of administrative functions, raising any queries with senior colleagues to ensure these can be clarified. To be an effective communicator working with a wide range of stakeholders from across the health and social care system to support PCS day to day business, ensuring that deadlines are met in the context of competing priorities and complex agendas. To apply knowledge of administrative systems and procedures to problem solve and where necessary develop alternative or additional systems that support quality delivery of services. Using excellent communication, persuasion and negotiation skills to receive and communicate complex and sensitive information from and to a range of stakeholders across organisations using telephone, e-mail and face to face. This will include regularly receiving requests and demands from persons both external and internal to PCS such as Directors/ Managers, GP practices, secretaries and patients. Monitor progress and chase against identified actions within each service in addition to supporting any required actions following on from meetings and delegated duties. About us Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over 600,000 patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS). Date posted 08 November 2024 Pay scheme Other Salary £22,369.34 a year Contract Permanent Working pattern Full-time Reference number A3466-24-0065 Job locations 28 Kenwood Park Road Sheffield South Yorkshire S7 1NF Job description Job responsibilities Job Title: Service Co-ordinator - Primary Care Sheffield (PCS) Responsible to: Operational Manager/Support Manager Accountable to: Head of Operations Full Time, Permenant ABOUT US Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over 600,000 patients. As well as providing a unified voicefor general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS). General practice working at scale through PCS enables us to: Provide community sexual & reproductive health and gynaecology services outsideof hospital Lead on the response to Covid-19 within primary care, including hosting the Sheffield Community Testing Service. Improve the quality of GP referrals into secondary care with the provision of education, support and referral guidance to practices across ten outpatient specialities. Provide evening and weekend appointments, 52 weeks-a-year, with GPs, nurses, physiotherapists and phlebotomists at 9 sites around the city. Deliver workforce solutions, including first contact physiotherapists Operate 24hr ECG and vasectomy clinics Provide governance and support to practices to enable them to work together in neighbourhoods Were ambitious for our shareholders and so we continue to work hard, both with providersand commissioners, to find new ways of maximising positive patient outcomes and experiences. ABOUT THE ROLE The future is exciting. Are you ready to join Primary Care Sheffield (PCS) as one of ourservice co-ordinators, Growing collaboration within health and social care in Sheffield provides PCS with a wide range of working-at-scale opportunities which can improve patient pathways and reduce cost. You will work closely with our Operational teams to ensure our administration functionssupport the services we operate. This is a responsible, varied and challenging role, suitable for someone who works wellunder pressure, is self-motivated and can multitask, whilst still working to a very high standard. MAIN DUTIES / RESPONSIBILITIES To provide high level, professional and confidential administrative support as part ofan administrative team ensuring the smooth, efficient and effective maintenance of administrative functions, raising any queries with senior colleagues to ensure these can be clarified. To be an effective communicator working with a wide range of stakeholders fromacross the health and social care system to support PCS day to day business, ensuring that deadlines are met in the context of competing priorities and complex agendas. To apply knowledge of administrative systems and procedures to problem solve andwhere necessary develop alternative or additional systems that support quality delivery of services. Using excellent communication, persuasion and negotiation skills to receive and communicate complex and sensitive information from and to a range of stakeholders across organisations using telephone, e-mail and face to face. This will include regularly receiving requests and demands from persons both external and internal to PCS such as Directors/ Managers, GP practices, secretaries and patients. Monitor progress and chase against identified actions within each service in additionto supporting any required actions following on from meetings and delegated duties. Escalate / direct specific issues to key individuals within the wider PCS team as required, using knowledge of roles and responsibilities within the members of theservices. To develop and maintain excellent administration systems and manage all documentation in a systematic way using agreed processes. Assist in managing processes by providing information and analysis as appropriate SCOPE AND RANGE The post holder will be managed by a senior colleague but will be expected to actindependently exercising sound judgement. The post holder will have to act autonomously in areas of the work seeking advicewhen necessary The post holder will have regular 1:1s with line managers to support ongoingdevelopment and review performance. Job description Job responsibilities Job Title: Service Co-ordinator - Primary Care Sheffield (PCS) Responsible to: Operational Manager/Support Manager Accountable to: Head of Operations Full Time, Permenant ABOUT US Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over 600,000 patients. As well as providing a unified voicefor general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS). General practice working at scale through PCS enables us to: Provide community sexual & reproductive health and gynaecology services outsideof hospital Lead on the response to Covid-19 within primary care, including hosting the Sheffield Community Testing Service. Improve the quality of GP referrals into secondary care with the provision of education, support and referral guidance to practices across ten outpatient specialities. Provide evening and weekend appointments, 52 weeks-a-year, with GPs, nurses, physiotherapists and phlebotomists at 9 sites around the city. Deliver workforce solutions, including first contact physiotherapists Operate 24hr ECG and vasectomy clinics Provide governance and support to practices to enable them to work together in neighbourhoods Were ambitious for our shareholders and so we continue to work hard, both with providersand commissioners, to find new ways of maximising positive patient outcomes and experiences. ABOUT THE ROLE The future is exciting. Are you ready to join Primary Care Sheffield (PCS) as one of ourservice co-ordinators, Growing collaboration within health and social care in Sheffield provides PCS with a wide range of working-at-scale opportunities which can improve patient pathways and reduce cost. You will work closely with our Operational teams to ensure our administration functionssupport the services we operate. This is a responsible, varied and challenging role, suitable for someone who works wellunder pressure, is self-motivated and can multitask, whilst still working to a very high standard. MAIN DUTIES / RESPONSIBILITIES To provide high level, professional and confidential administrative support as part ofan administrative team ensuring the smooth, efficient and effective maintenance of administrative functions, raising any queries with senior colleagues to ensure these can be clarified. To be an effective communicator working with a wide range of stakeholders fromacross the health and social care system to support PCS day to day business, ensuring that deadlines are met in the context of competing priorities and complex agendas. To apply knowledge of administrative systems and procedures to problem solve andwhere necessary develop alternative or additional systems that support quality delivery of services. Using excellent communication, persuasion and negotiation skills to receive and communicate complex and sensitive information from and to a range of stakeholders across organisations using telephone, e-mail and face to face. This will include regularly receiving requests and demands from persons both external and internal to PCS such as Directors/ Managers, GP practices, secretaries and patients. Monitor progress and chase against identified actions within each service in additionto supporting any required actions following on from meetings and delegated duties. Escalate / direct specific issues to key individuals within the wider PCS team as required, using knowledge of roles and responsibilities within the members of theservices. To develop and maintain excellent administration systems and manage all documentation in a systematic way using agreed processes. Assist in managing processes by providing information and analysis as appropriate SCOPE AND RANGE The post holder will be managed by a senior colleague but will be expected to actindependently exercising sound judgement. The post holder will have to act autonomously in areas of the work seeking advicewhen necessary The post holder will have regular 1:1s with line managers to support ongoingdevelopment and review performance. Person Specification Qualifications Essential 5 GCSEs Grade A-C (or equivalent) including English Desirable NVQ 2 Business Admin or Customer Care Flexibility and People Skills Essential Ability to plan own day to day work Ability to use own skill and judgement to select the most appropriate action from a range of alternative approaches Able to sustain meticulous attention to accuracy and detail Other Requirements Essential Flexible with regard to working hours Experience Essential Experience of administrative systems Experience of dealing with sensitive information An understanding of how to analyse data to identify discrepancies Experience of working as part of a team Awareness of and ability to operate within data protection and confidentiality requirements Desirable Experience of working in the NHS or a healthcare provider setting Ability to take meeting minutes Ability to work in a fast, evolving organisation Skills/Abilities Essential Good working knowledge of Microsoft Office, including Excel, Outlook and Word Good level of verbal and written communication Good interpersonal and listening skills Desirable Use of patient administration systems Use of SystmOne/ EMIS Web Person Specification Qualifications Essential 5 GCSEs Grade A-C (or equivalent) including English Desirable NVQ 2 Business Admin or Customer Care Flexibility and People Skills Essential Ability to plan own day to day work Ability to use own skill and judgement to select the most appropriate action from a range of alternative approaches Able to sustain meticulous attention to accuracy and detail Other Requirements Essential Flexible with regard to working hours Experience Essential Experience of administrative systems Experience of dealing with sensitive information An understanding of how to analyse data to identify discrepancies Experience of working as part of a team Awareness of and ability to operate within data protection and confidentiality requirements Desirable Experience of working in the NHS or a healthcare provider setting Ability to take meeting minutes Ability to work in a fast, evolving organisation Skills/Abilities Essential Good working knowledge of Microsoft Office, including Excel, Outlook and Word Good level of verbal and written communication Good interpersonal and listening skills Desirable Use of patient administration systems Use of SystmOne/ EMIS Web Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Employer details Employer name Primary Care Sheffield Address 28 Kenwood Park Road Sheffield South Yorkshire S7 1NF Employer's website http://www.primarycaresheffield.org.uk/ (Opens in a new tab)