Job Description
Responsibilities:
* Provide general administrative support mainly in the UK, reporting to the Regional Location Support Manager
* Ensure smooth day to day operations of the office and you are a business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
* Front office management – to meet and greet visitors in the office, acting as point of contact and handling their queries.
* Handling emails, parcels, packages as well as handling shipments, ensuring Trade Compliance processes are adhered to of inbound and outbound shipments from various sites
* Travel support with ground transportation for visitors in the UK.
* Responsible for supporting our sites to maintain a healthy, safe, and hygienic office work environment
* Procurement of office consumables and supplies, upkeep requirements and inventory. Including coordination and negotiation with all service providing vendors
* Point of contact with building management for landlord, NI|Emerson representative at residence meetings (where required), maintenance, repairs, and services.
* Update Policies and Guidelines that help provide clarity to services provided.
* Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
* Maintain physical or electronic filing systems for contracts and documentation
* Customer and services operations including ensuring a consistent and effective response to customers’ needs
* Support for internal meetings and events and back-up for global meetings and appointments
Requirements:
* Good business communication skills both verbal and written in English
* Basic IT laptop and Microsoft Office knowledge such as Teams, Outlook etc
* Prior experience working as an office administrator or similar positions and using a ticketing system such as ServiceNow
* Comfortable managing office supplies, inbound and outbound office shipping, supporting onboarding and making POs
* Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
* Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
* Resilient mindset taking on challenges and enjoy solving problems
* Be thorough in adhering to instructions and follow correct procedures.
* Excellent time management, ability to multi-task and prioritize your workload
Plusses:
* Prior experience with a web-based procurement solution such as iProcurement
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