Role purpose To be responsible for administrative People Team processes and provide general support to the HR Team. This will enable the HR Team to best advise and support Myton in managing its people. Main Duties & Responsibilities Recruitment: Posting jobs, sending out actual offers (overseen and supported by the Resourcing and Reward officer Arranging and carrying out pre-employment document checks (overseen by the R&P officer) Supporting direct patient-facing managers with interview arrangements & supporting organisation of any larger scale recruitment events like open days Produce and issue ID cards for new starters / replacement cards for current staff, ensuring they are appropriately activated for accessing relevant areas Ensure that all recruitment and new starter related documents are appropriately scanned, filed and input where required into the HR system, and that all recruitment related documents are either retained or destroyed as appropriate in line with GDPR best practice Supporting employment processes: Producing standard employment correspondence such as for contract variations, probationary periods, pay review letters and other changes to employment arrangements Responding to reference requests Carrying out processes for employees leaving the organisation Tracking and administering required DBS checks in line with DBS policy Tracking sick pay entitlement for employees on long term sickness absence Issuing eye test vouchers Information management & data reporting: Ensure that all relevant documents are digitally filed into employee files and carry out archiving / destruction in line with data protection policies Assist with updating details on the HR and Payroll system and other HR records and systems, as directed by HR team members Prepare regular headcount and recruitment data reports Maintain confidentiality and security of HR information General support: Be a key point of contact for the HR team and provide a good standard of customer service Signpost employees and managers to relevant HR policies, procedures and schemes Track and monitor all People Team related policy renewal dates to prompt completion of reviews and updates On occasion, required to provide administrative support to other teams in the organisation General Responsibilities & Obligations of all Employees Policies & procedures: The post holder is required to have a good understanding of and comply with all relevant Myton policies, procedures and guidelines. Any contravention may result in disciplinary action. Volunteers: Myton recognises the valuable contribution that volunteers make and we expect all employees to be able to support and work effectively with our volunteers. Confidentiality and data protection: It is a requirement of employment with Myton that all staff must comply with data protection legislation and policies. Infection control: All employees must be aware of infection prevention and control policies and are expected to follow them at all times. Any breach of infection control policies which places patients, visitors or colleagues at risk may result in disciplinary action. Equality and diversity: The postholder must at all times carry out his/her responsibilities in line with Myton's Equality & Diversity policy. Health & safety: Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, to ensure the agreed safety procedures are carried out to maintain a safe environment for patients, visitors and colleagues. The post holder is required to conform with Myton's policies on health and safety and fire prevention, and to attend related training as required. Safeguarding vulnerable adults and children: It is the duty of all staff working for Myton to safeguard children and vulnerable adults and undertake safeguarding training at an appropriate level. Code of conduct: Employees are required to represent Myton in a positive light, comply with the code of conduct, and embody the corporate identity in appearance, demeanour, values and ethics. Review of Job Description This job description is an outline of the key duties and responsibilities of the role and is not intended as an exhaustive list. The job description may change over time to reflect the changing needs of the service. The post holder may be required to undertake other duties that could reasonably be considered commensurate with the post. This job description is subject to periodic review and may be changed/updated following consultation with the postholder(s). Last reviewed February 2023.