Job summary Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team. Main duties of the job Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary. Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview About us Our vision for Single Corporate Services : Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service (SCS) is essential for us to support our clinical and operational services, and our wider transformation programme. This vacancy is part of the Single Corporate Services Division: Our vision is: Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer. Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts. Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities. Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. Improve learning and development opportunities and sharing best practice, upskilling both Trusts. Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing. Build resilience for individuals and our teams. Date posted 25 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Full-time, Part-time Reference number TEMP_500 Job locations Mitchell Way Portsmouth PO3 5PE Job description Job responsibilities This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Location: Positions are available in bothMitchell Way, Portsmouth PO3 5PE and St Mary's Hospital, Parkhurst Rd, Newport PO30 5TG Band : 3 Salary £24,071 - £25,674 per annum Hours: 37.5 per week Contract Type: Full time and Part-time / Permanent Key Responsibilities : To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines. You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly. You will be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales. You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation. You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation For further information please refer to the enclosed Job Description Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Job description Job responsibilities This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Location: Positions are available in bothMitchell Way, Portsmouth PO3 5PE and St Mary's Hospital, Parkhurst Rd, Newport PO30 5TG Band : 3 Salary £24,071 - £25,674 per annum Hours: 37.5 per week Contract Type: Full time and Part-time / Permanent Key Responsibilities : To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines. You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly. You will be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales. You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation. You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation For further information please refer to the enclosed Job Description Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. Person Specification Qualifications Essential G.C.S.E (or equivalent) grade 4 or above in English and Maths. NVQ Level 3 (or equivalent Experience Essential Practical experience of Microsoft Office applications e.g. Word, Excel, etc. Excellent verbal, telephone, and written communication skills Effective general administration duties Person Specification Qualifications Essential G.C.S.E (or equivalent) grade 4 or above in English and Maths. NVQ Level 3 (or equivalent Experience Essential Practical experience of Microsoft Office applications e.g. Word, Excel, etc. Excellent verbal, telephone, and written communication skills Effective general administration duties Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Portsmouth Hospitals University NHS Trust Address Mitchell Way Portsmouth PO3 5PE Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)