Directorate Business Administrator : Band 4
An exciting opportunity has arisen to join our Directorate Administration Team, within the Acute and Urgent Care Directorate.
This is a hugely rewarding and unique administration role which will give you an excellent insight into acute inpatient services. It will also provide you with lifelong skills in dealing with challenging situations as well as the ability to work in an ever changing environment where you can contribute to positive changes in the NHS and society as a whole.
Responsibilities:
1. To provide dedicated administration support to the Directorate Senior Management Team.
2. Responsible for day to day supervision of other office staff, including allocating and checking the work of others and undertaking appraisals, sickness management meetings, and performance management when required.
3. Plan and organise complex activities or programmes for self and team, requiring formulation or adjustment.
4. Arranging and co-ordinating meetings with internal and external partners, and arranging events for the directorate at external venues.
5. Taking accurate minutes for Directorate meetings and other meetings as required.
6. Diary Management for the Associate Directorate, including confirming attendance, circulating papers, and booking venues.
7. Ensuring monthly reports and minutes are collated from clinical teams and corporate partners.
8. Arranging on-call rotas.
9. Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system.
10. Utilise IT packages such as Word, Excel, and PowerPoint competently.
11. Develop and supervise maintenance of filing systems (electronic and paper) to ensure effective access to relevant information.
12. Prioritise own workload on a day-to-day basis to ensure that deadlines are met.
13. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.
14. Planning key work-streams as part of a project.
15. Staff or work planning to meet organisational requirements.
As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.
We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.
We are committed to the Greener NHS national ambition to becoming the world’s first ‘carbon net zero’ national health system by 2045. As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our “Proud to be Green” engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme.
The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities. #J-18808-Ljbffr