Job summary The post holder will be responsible as part of the procurement team for placing orders for medicines used in the Trust The post holder will ensure that the invoicing of all goods received into the department are reconciled on the pharmacy computer system and are forwarded in a timely manner to financial services for payment, in accordance with Trust standing financial instructions (SFI). The post holder will participate in the safe, effective and efficient provision of pharmacy services in compliance with national guidelines Main duties of the job To work closely with the Senior Pharmacy Procurement and Homecare Technician and other members of the pharmacy team to ensure safe and efficient procurement and homecare services are maintained. To use the pharmacy ordering system to ensure timely: Ordering and receipt of medicines Recognition of issues with the pharmacy drug file Reconciliation of invoices To ensure that all out-standing orders are followed up on a regular basis to reduce the risk of medicines being out of stock. Any stock problems encountered must be effectively communicated within the procurement team. To liaise and communicate with other members of the wider pharmacy team and other healthcare professionals, regarding problems or issues with stock About us If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes. We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary, If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post. Full Job Descriptions can be found in the adverts supporting documents Over reliance on AI-generated content is discouraged and may diminish the applicant's chances of success Date posted 14 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year Contract Permanent Working pattern Full-time Reference number C9439-2425-1244 Job locations Shotley Bridge Community Hospital Consett Consett Durham DH8 0NB Job description Job responsibilities The post holder will; Ensure that any problems on receipt of goods are dealt with in a timely manner (including return to suppliers, damaged and short dated stock) Input into and follow, all agreed local procedures with regards to procurement and homecare processes to ensure process is efficient and accurate Utilise the automatic ordering system in a timely and effective manner to produce purchase orders Ensure all orders are raised and authorised in a timely manner Where appropriate, challenge requests for non-formulary items or medication that is orphan (that has been deactivated on the pharmacy system), supporting and empowering other administration staff to do the same Discuss any reasons why supply problems cannot be resolved to the Senior Procurement Pharmacy Technician As directed by senior members of the procurement and homecare team, contact manufacturers and wholesalers to gain information regarding individual products or service Deal with telephone enquiries to either resolve the enquiry directly or ensure the efficient transfer to an appropriate person, ensuring prompt and efficient action Process and reconcile invoices in line with agreed processes to ensure timely payment by finance Job description Job responsibilities The post holder will; Ensure that any problems on receipt of goods are dealt with in a timely manner (including return to suppliers, damaged and short dated stock) Input into and follow, all agreed local procedures with regards to procurement and homecare processes to ensure process is efficient and accurate Utilise the automatic ordering system in a timely and effective manner to produce purchase orders Ensure all orders are raised and authorised in a timely manner Where appropriate, challenge requests for non-formulary items or medication that is orphan (that has been deactivated on the pharmacy system), supporting and empowering other administration staff to do the same Discuss any reasons why supply problems cannot be resolved to the Senior Procurement Pharmacy Technician As directed by senior members of the procurement and homecare team, contact manufacturers and wholesalers to gain information regarding individual products or service Deal with telephone enquiries to either resolve the enquiry directly or ensure the efficient transfer to an appropriate person, ensuring prompt and efficient action Process and reconcile invoices in line with agreed processes to ensure timely payment by finance Person Specification Experience Essential Demonstrate experience of working in a team Experience of dealing with people Experience of working under pressure Desirable Previous experience of working in a purchasing or finance environment Previous experience of working in a hospital or retail pharmacy Working knowledge of live pharmacy stock control systems Qualifications Essential English and Maths (Grade C and above) (or equivalent) Desirable IT qualification Basic NHS Purchasing Knowledge L2 Certificate in Pharmacy Service Skills Level 2 Certificate in Business & Administration Science qualification Special Skills and Knowledge Essential Good computer and keyboard skills. Knowledge of Microsoft Word and Excel. Basic understanding of stock management Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment. Have attention to detail, ownership and pride in own work. Excellent communication skills for dealing with people both internal and external to the Trust. Good time keeping and ability to work under pressure. Good written communication skills Desirable Knowledge of drugs and their uses. Evidence of personal development. Experience of databases and spreadsheets Person Specification Experience Essential Demonstrate experience of working in a team Experience of dealing with people Experience of working under pressure Desirable Previous experience of working in a purchasing or finance environment Previous experience of working in a hospital or retail pharmacy Working knowledge of live pharmacy stock control systems Qualifications Essential English and Maths (Grade C and above) (or equivalent) Desirable IT qualification Basic NHS Purchasing Knowledge L2 Certificate in Pharmacy Service Skills Level 2 Certificate in Business & Administration Science qualification Special Skills and Knowledge Essential Good computer and keyboard skills. Knowledge of Microsoft Word and Excel. Basic understanding of stock management Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment. Have attention to detail, ownership and pride in own work. Excellent communication skills for dealing with people both internal and external to the Trust. Good time keeping and ability to work under pressure. Good written communication skills Desirable Knowledge of drugs and their uses. Evidence of personal development. Experience of databases and spreadsheets Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name County Durham & Darlington NHS Foundation Trust Address Shotley Bridge Community Hospital Consett Consett Durham DH8 0NB Employer's website https://www.cddft.nhs.uk/ (Opens in a new tab)