Research Grants Administrator
* Annual Salary: £21.40 +
* Location: East London
* Job Type: Full-time - Hybrid
We are seeking a Research Grants Administrator to join the Joint Research Management Office (JRMO). This role is crucial in supporting researchers and ensuring the accuracy and management of post-award administration, particularly focusing on studentship grants. The ideal candidate will have an in-depth knowledge of sponsor rules and regulations and will be instrumental in the financial management of grants and awards.
Day-to-day of the role:
1. Manage a portfolio of grants and contracts, including Doctoral Training Grants and Centres, ensuring accurate and timely submission of invoices and claims.
2. Monitor income and expenditure on awards, dealing with complex issues and submitting interim and final expenditure statements in collaboration with grant holders.
3. Authorise and submit Starting Certificates to Research Councils, adhering to sponsor rules and meeting deadlines to initiate payments.
4. Prepare and approve final claim submissions to external sponsors, working closely with grant holders and departmental administrators to maximise financial returns.
5. Oversee project setup and closure procedures on the finance system for all studentship grants and contracts, ensuring data accuracy for reporting purposes.
6. Communicate new awards and extensions to relevant parties to prevent delays in student appointments to grants.
7. Authorise studentship forms, Change of Details Forms, and Interruption of Studies forms, confirming funding availability and approving changes in liaison with the Research Degrees Office.
8. Ensure accurate stipend and tuition fees charges to grants in close liaison with the Finance Department.
9. Collaborate with other Higher Education Institutions (HEIs) on DTP awards to ensure budget accuracy and timely invoicing.
10. Produce periodic reports on DTP income and expenditure for senior management to inform planning and recruitment, ensuring full utilisation of allocations.
11. Adhere to the College’s Equal Opportunities & Health & Safety Policies and undertake any other duties as reasonably expected by the line manager or Head of Department.
Required Skills & Qualifications:
1. Proven experience in post-award grant administration, preferably within a higher education or research institution.
2. Familiarity with financial management of grants and awards, including studentship grants.
3. Strong understanding of sponsor rules and regulations.
4. Excellent organisational skills with the ability to manage multiple tasks and meet deadlines.
5. Strong communication skills and the ability to work collaboratively with various stakeholders.
6. Proficiency in financial systems and reporting tools.
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