Finance Assistant
Job Title: Finance Assistant
Employer: Rainhill High School
Job Type: Finance & Administration
Job Phase: Secondary
NOR: 1820
Grade: NJC SCP 5-6 pro rata pa
Actual Salary: £22,316 - £22,974 actual pa
Contract Type: Permanent
Contract Term: Full time
Location: St Helen's
Start Date: Start immediately
Closing Date: Monday, February 10th, 2025
About the School
Our School’s mission is 'In Pursuit of Excellence’ in everything that we do and our core values; Learn, Think, Contribute, Care, embody our determination to ensure that all our students receive a first class education that enables them to take their place in society confidently. Rainhill High School is a co-educational secondary school and sixth form centre located in Rainhill, Merseyside, England. The school converted to an academy under Rainhill Learning Village in March 2017. More recently, the school has become part of the Stephenson MAT and was graded as ‘Good’ by Ofsted in February 2023. The Academy is working hard to make a difference to staff workloads by investing time, technology, and support to make Rainhill High School and Rainhill Sixth an attractive place to work.
About the Role
An exciting opportunity has arisen for a highly organised, accurate and efficient Finance Assistant to start as soon as possible and be part of our busy finance department. The successful candidate will be responsible for the processing and inputting of financial and payroll related data, checking of procedural compliance and that operational processes are implemented to achieve efficiency and best value for the school. The successful candidate must be able to demonstrate a strong work ethic, be a strong team player, have a flexible approach and must be able to prioritise their workload to meet specific deadlines. Excellent numerical, interpersonal and communication skills, alongside the relevant experience of working in a financial environment and familiarity with using computerised finance packages is essential.
Purpose of the Post
* To provide administrative support to the Chief Finance and Operating Officer through the processing and inputting of financial and occasionally payroll related data and checking of procedural compliance.
* To work with the finance team to ensure financial and payroll procedures are followed and operational processes are implemented that achieve efficiency and best value for the school.
Specific Responsibilities:
1. To be responsible for the collection and banking of all monies.
2. To be responsible for the ordering of all goods and services, and the maintenance of appropriate records and checks using the PS Financials accounts system.
3. To be responsible for checking and processing of all invoices.
4. To be responsible for maintaining the petty cash, ensuring Financial Procedures are followed and reconciliation takes place on a weekly basis.
5. To maintain the Free School Meals system - liaise with St Helens MBC, Liverpool MBC and Knowsley MBC regarding FSM.
6. To maintain and update the Equipment Register System on a monthly basis.
7. Print and distribute monthly budget reports for each budget holder.
8. Collate finance information for Chief Finance and Operating Officer on request.
9. Maintain filing records to audit standard for orders and invoices. Maintain accurate records using Equipment Register of all electrical equipment bought within the school.
10. Maintain and reconcile School Fund and trips account.
11. Raise external invoices for the letting of school premises and music tuition.
12. To monitor incoming payments and alert Chief Finance and Operating Officer when debtors default.
13. To be responsible for the booking of the school minibus and coaches, and to ensure that departments are billed accordingly for their use of the minibus.
14. Assist in processing, and maintaining accurate records for overtime claims from staff.
Personal Qualities
* Experience of working in a financial environment.
* Planning own workload to meet deadlines.
* Developing and administering procedures and systems.
* Experience of working in a School or other educational setting.
* Experience of working in a similar role.
* Working knowledge of computerised finance systems and controls.
* Basic understanding of accounting principles.
* Good standard of education including GCSE English and Mathematics (Grade C or above) or equivalent.
* Hold or be studying towards a finance related qualification.
Skills and Abilities
* Proficiency in Microsoft Excel and Word.
* Good written and oral communication skills.
* Good organisational skills.
* Good time management.
* Ability to work effectively under pressure and meet deadlines.
* Commitment to Equal Opportunities.
* Ability to understand and demonstrate commitment to equality and diversity.
How to Apply
Please find further details in our Applicant Information pack and by visiting our website. Please return application forms to jobs@rainhillhigh.org.uk
Closing Date: Monday 10th February 2025
Interview Date: Friday 14th February 2025
Contact Details
Rainhill High School
Warrington Road,
Rainhill
Prescot
Merseyside
L35 6NY
Contact Name: Alison Mawdsley
Contact Telephone: 01744 677205
Contact e-mail: jobs@rainhillhigh.org.uk
Website: https://rainhillhighschool.org.uk/about/rhs-vacancies
NOR: 1820
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