Position Summary
Reporting to the HR Manager, the Business Administrator provides comprehensive administrative support and assists with HR-related tasks at the Liverpool office. Additionally, this role includes Personal Assistant (PA) responsibilities to the senior leadership team, ensuring efficient time management and organisational support for leadership activities.
Responsibilities
The Business Administrator will perform the following key responsibilities, along with any other duties assigned as required:
* Reception Management: Maintain a tidy and presentable reception area, providing a friendly and professional welcome to employees, customers, and guests.
* PA Support to Senior Leadership Team: Manage their calendars, including scheduling meetings and appointments and general administration duties.
* Correspondence Handling: Manage and distribute incoming communication (phone calls, emails, letters, packages) and organise outgoing mail or parcels.
* HR Administration: Support HR functions such as organising interviews, managing employee records, and assisting with onboarding processes.
* Travel Arrangements: Book flights, accommodation, and transfers for the employees and visiting management.
* Meeting Coordination: Organise meetings, manage room calendars, and oversee catering arrangements for company events.
* Office Supplies and Facilities: Manage office inventory (stationery, multimedia equipment, etc.), order supplies, and ensure basic office facilities meet standards.
* Document Management: Create, maintain, and organise documents and files to support HR and administrative functions.
* Ad-Hoc Administrative Tasks: Perform miscellaneous administrative duties as needed to support office, HR, and General Manager operations.
Qualifications, Skills, and Experience
To succeed in this role, the individual must perform each essential duty effectively. Reasonable accommodations will be made for individuals with disabilities.
Essential Qualifications and Skills
* A minimum of 5 GCSEs or equivalent.
* Previous office experience or experience in a similar administrative or PA role.
* Ability to thrive in a fast-paced environment with excellent prioritization skills.
* Exceptional interpersonal and communication skills to build strong relationships with colleagues and clients.
* Strong IT proficiency, particularly in databases, Excel, and presentation software.
* High degree of confidentiality and professionalism in handling sensitive information.
Desirable Qualifications and Skills
* Working towards or completion of an administrative, HR, or business qualification.
* Experience with SAP.
* Familiarity with multi-currency environments.
Competencies
* Professional demeanour and ability to create a welcoming office atmosphere.
* Strong organisational skills with attention to detail.
* Problem-solving capabilities to handle operational challenges effectively.
* Proactive approach to managing tasks and providing support to leadership.
The Company
SD Guthrie International is the world's leading producer of certified sustainable palm oil, and the Liverpool site is Europe's first dedicated sustainable palm oil refinery. SD Guthrie International Liverpool Refinery offers a range of high-quality, sustainable performance vegetable oil and fat ingredients in bulk or packed.
We are a high performing organisation and aim to support all our employees to achieve their best and have a rewarding, purposeful and fulfilling career. We believe in an open culture where everyone is listened to and treated with respect. Employee wellbeing is at the heart of our culture.
Job Types: Full-time, Permanent
Pay: Up to £30,000.00 per year
Benefits:
* Company events
* Company pension
* Enhanced maternity leave
* Enhanced paternity leave
* Free flu jabs
* Free parking
* Health & wellbeing programme
* On-site parking
* Private medical insurance
* Sick pay
Schedule:
* Monday to Friday
Work Location: In person
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