Office Manager
Location : Norwich NR7 8DN
Salary: Pro rata; A GBP 20,843 : A GBP 23,014 per annum
The House Farm Primary School is dedicated to providing First Class education. They are part of a tight knit community and have a fantastic partnership with parents.
The House Farm Primary School is a member of the Education Trust.
The Role
A rare and fantastic opportunity has arisen for a new Office Manager to join their team at The House Farm Primary School
The Office Manager is responsible to the Headteacher. The post:holder is required to maintain financial systems and process transactions. The successful candidate will provide a high standard of secretarial, IT and administrative services for the schools Headteacher, teachers and pupils and work flexibly to ensure that duties are carried out efficiently and effectively.
Key Responsibilities
* As required, to assist with the courteous reception of visitors and the receipt of phone calls to staff in the school;
* To undertake word processing duties, both of a general nature as may be required to meet the needs of the school, and in respect of general support to the teachers;
* Action and respond to all parent communications accurately and in a timely manner;
* Create and maintain pupil and staff profiles on MIS, completing all on roll and off roll processes;
* Draft and send weekly communications to parents such as letters and updates;
* Collation of information for the school newsletter;
* Update and manage the school website, ensuring compliance;
* Monitor and maintain schools MIS (Pupil Asset), ensuring compliance and completing census returns;
* Manage the schools Breakfast and After School Club booking and payment system (WisePay), running weekly reports of attendance;
* Manage the room hire / lettings contracts including invoicing and updating lettings calendar;
* Record staff absence and overtime;
* Check and file Single Central Records;
* Manage the schools diary;
* Assist caretaker in facilitating external contracts, mandatory site visits and general maintenance. Seeing the process through to completion;
* Line manage the schools caretaker and MSA team;
* Attend and minute meetings as required;
* Assist HR with recruiting and on:boarding of new members of staff;
* Assist Headteacher with enrolling process for new pupils including all administration for this;
* Maintain an inventory of assets so that the acquisition and disposal of assets is accounted for;
* Provide, as directed, administrative support appropriate to the needs of the school and when required in the school office;
* Administer first aid when required, administer medication and monitor and replenish first aid stock;
* School trips and clubs : liaise with external providers, set up and market clubs and trips including any necessary administration and invoicing;
* Assist in monitoring and actioning the schools GDPR requirements;
* Prepare all paperwork required for behaviour including in line with expectations for fixed and permanent exclusions;
* Take weekly hard drive back up.
Skills and Qualifications
The personal competencies expected of all school Support Staff are:
* The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others;
* Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
* Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.
The professional competencies expected of the Office Manager are:
* Outstanding secretarial skills and command of written English;
* Outstanding interpersonal skills; the ability to communicate effectively with a variety of people and to assess and diffuse confrontational situations where necessary;
* Tact, discretio