My client, a leading engineering company in Worsley is seeking an Office Administrator
You will report into and work closely with the Office Manager daily. The main duties of the role will involve: -
* Entering employee timesheets onto Sage
* You will check timesheets then enter onto Sage
* Book engineering jobs in via the database including engineering repairs and parts on behalf of the customers and each department via the sales team
* Putting together invoices by calculating times, prices and parts and enter onto the system so this produces an accurate invoice – job costing
* Good knowledge of Excel so that you can produce Director’s reports which will include costing jobs, and times of work carried out so that the MD can see how many hours of work have been carried out for clients, all inputted into Sage
* Book jobs in on Computer system for all departments, completing the relevant paperwork, creating job envelopes etc. in a timely manner according to the Company procedures.
* Log works hours daily according to procedures (including the completion of the daily shop hours report).
* Log material requisitions against jobs.
* Take incoming calls to the works and redirect to the correct member of staff where applicable.
* Generate preliminary invoices on delivered jobs daily.
* Manage the end of day reports (invoice run, completed orders and order number log) ensure they are sent to the correct people.
* Deputise for the Office Manager when they are on holiday, completing as many of their tasks as possible during the working day.
* Take calls/messages for the Office Manager when necessary.
* Actively manage the Order number log and work with the sales team get the orders in following job delivery, emailing and calling customers where necessary.
* Provide additional support in the Workshop Office or with the Purchasing Clerk during busy periods.
* To manage the addition and changes to accounts within the CRM system.
To apply you will have: -
* Confident experience of MS Excel
* Live within a 5-mile radius of this location
* Fast and accurate copy typing/data entry skills
* Good numerical skills
* Experience of Sage would be advantageous
* Must be happy to work in an office environment daily
* Good at putting Excel reports together and ideally carried out costing breakdowns and having the initiative to improve the reports
What is on offer: -
* Free parking
* 20 days holiday plus 8 bank holidays, increases to 25 days after 2 years plus 8 bank holidays
* Perk box
* Career progression
* Hours are – Monday –Thursday 9 – 5 with a 30-minute lunch break and Friday is 8.30 – to 4.30 with a 30-minute lunch break (37.5 hours)
* Please note: This is an office-based role only, the requirements of the company mean this can’t be a home-based role
* Ideally a car owner or live within 5 miles of the Worsley/Swinton/Walkden/Little Hulton/Farnworth area of Manchester