We are seeking a detail-oriented and organised Accounts Payable Officer to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining financial records.
Role and Responsibilities
To process supplier invoices working to maximize efficiency and timeliness of processing transactions
To accurately code supplier invoices and prepare import files for transactions and journals
To develop systems and procedures to increase efficient, quality and timeliness of information
To reconcile processed work by verifying entries and comparing system reports to balances.
To manage all suppliers’ accounts, ensuring that all queries are dealt with and invoices processed promptly.
Managing monthly closing of financial records and posting of month-end information, ensuring accuracy of financial statement including accruals and prepayments
To develop controls to minimise risks of delayed and duplicate payments, through office procedures and use of Sage200 Purchase Ledger system.
Provision of information on forthcoming payments/payments runs to Financial Controller as promptly as possible.
Manage the accounts payable aging report to ensure outstanding payments are justified
Verifying supplier accounts by reconciling monthly statements and related transactions
Responsible for the development and documentation of protocols and procedures relating to all AP processes and procedures
To maintain the Fixed Asset Register including additions and disposals
To manage and maintain the prepaid cards ensuring sufficient funds are made available in a timely manner
To deal with external auditors and their queries as necessary
Communicating with clients and internal/external customers to resolve queries.
Key Performance Indicators: Analyse KPI’s and monitor for variances
Risk Management: Develop strong internal controls to minimise risk
Build and nurture strong relationships with all stakeholders in the business and ensuring customer service is instilled to internal and external customers.
Job Competencies
An appropriate level of accounting qualification, part qualified/ QBE accounts payable officer
A deep understanding of accounting principles and AP Processes
Experience of using accounting and financial applications
Sage 200 experience and advanced Excel required.
Previous accounts payable experience is essential.
Excellent oral and written communication skills
Attention to detail and ability to prioritise tasks.
Experience of working with accounting systems and Microsoft Excel.
Work well as an individual or as part of a team.
Willingness to learn new tasks to cover within the department.
A strong commitment to high quality customer service.
Good personal organisational skills.
Approachable and self-motivated.
Professional attitude.
Flexibility to support within the team with key tasks as back-up for absences and adhoc projects
If you are passionate about finance and possess the necessary skills to excel in this role, we encourage you to apply for the position of Accounts Payable Officer.
Job Types: Full-time, Permanent
Pay: Up to £30,000.00 per year