MacKenzie King are delighted to be recruiting an Office and Data Coordinator for a well established, employee-owned organisation in the outskirts of Ipswich. As an Office and Data Coordinator you will play a pivotal part within the business, this opportunity will suit an individual with strong IT skills who has previous experience in a varied office based role.
Key Tasks & Responsibilities:
1. Responsibility of early-stage data to facilitate processes such as flat fee payments, financial calculations and to be responsible for system acquisition.
2. Act as the main point contact to the Accounts team to communicate payment instructions such as those for fixed fees and advances.
3. Monitor expiring Contracts, revised terms and renewals
4. Managing reception duties, including answering calls, greeting visitors, and booking meetings in calendars.
5. Management, negotiation of office and all related facilities contracts
6. Organising meetings and managing databases
7. Dealing with Distributor correspondence, complaints, and queries
8. Approval of office expenditure invoices and managing office budgets
9. Implementing and maintaining procedures/office administrative systems
10. Assisting the organisation's HR and finance functions
11. Assist in organising induction programmes for new employees
12. Ensuring that health and safe...