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Administrative Assistant to Senior Charge Nurse, Crosshouse
Location: Crosshouse, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
9c27779b7cc5
Job Views:
3
Posted:
26.03.2025
Expiry Date:
10.05.2025
Job Description:
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
Position:
An exciting opportunity has arisen for an Administration Assistant to the Senior Charge Nurse (SCN) based cross site at University Hospital Crosshouse / University Hospital Ayr.
What you will do:
You will be required to provide comprehensive secretarial and administrative support to the Senior Charge Nurse (SCN), promoting the organisation values as well as the positive team image. The role is wide-ranging and involves supporting the SCN with administrative duties in every domain of the role. The role involves project working, development of databases, analysis of information, minute taking and being the first line of contact for the SCN. The role involves screening calls and prioritising action of them.
Knowledge, training and/or experience required to do the job:
* Will have a qualification in administration or equivalent experience.
* Will have previous experience within a healthcare environment.
* Must be proficient in the use of MS Word, Excel, Access, PowerPoint, Outlook and the internet.
* Responsible for creating, formatting, populating, and analysing databases and spreadsheets.
* Understands the organisational Human Resources Policies and Procedures and can apply them consistently.
* Electronic data storage, e.g., Word, Excel, PowerPoint.
* Staff personal files – maintaining and updating staff personal files with regards to recording absence, appraisals, changes to contract and personal details.
* Office filing systems, diary systems, archiving, bring forward, study leave records etc.
* Will utilise computer systems appropriate to the role including e.g. PMS, SSTS, eManager, PECOS, E-KSF, Clinical Portal, Datix.
Hours:
34 hours per week.
Driving Licence/Car Ownership:
A car licence/car ownership is essential to this role.
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