Operations and Admin Assistant - Temp to Perm Opportunity
Overall this role will be ensuring a smooth running of the Office by assisting with all financial matters - including budget development, planning and reporting, managing the accounts and payroll. All operational matters, including managing HR requirements and overseeing activities to ensure safe and cost-effective management.
Key Accountability:
1. Organizing meetings, booking transport and accommodation
2. Preparing letters, presentations, and reports including board meetings packs
3. Preparing board minutes
4. Dealing with correspondence incoming and outgoing post
5. Implementing and maintaining company policies & procedures
6. Maintaining up-to-date records of staff records, leave administration, manage payroll, pension scheme, employee benefits
7. Managing office budgets and ensuring cash flows provided by Accountant are circulated monthly to teams for review by Head of London Office
8. Liaising with the accountant for the processing of invoices and cash handling
9. Maintaining furniture and stationery levels
10. Preparing quarterly management accounts for the organization
11. Preparing draft audit accounts
12. Working directly with advisors to deliver VAT reporting to HMRC
13. Liaising for office IT and equipment
14. Ensuring that health and safety policies are up to date
15. Any other duties as may be prescribed from time to time
JU80844
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