Job Title: Hotel Finance Executive
& Admin Manager
Location: Hotel Indigo Newcastle
Reports To: General Manager
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Job Summary:
We are
seeking a detail-oriented and proactive Hotel Finance Executive & Admin
Manager to oversee financial operations and administrative functions within
the hotel. This role is pivotal in ensuring the hotel’s financial stability
while also supporting the General Manager with administrative duties. The ideal
candidate will possess strong financial acumen, excellent organisational
skills, and a thorough understanding of hotel operations. The role also
includes participating in Duty Management shifts, ensuring guest
satisfaction, and maintaining operational efficiency.
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Key Responsibilities:
Financial Management:
* Oversee
the hotel’s financial transactions, including accounts payable, accounts
receivable, payroll, and general ledger management.
* Prepare
financial statements, reports, and forecasts to assist in decision-making.
* Monitor
and control budgets, expenditures, and revenue to ensure financial targets
are met.
* Conduct
financial analysis to improve cost efficiency and profitability.
* Ensure
compliance with financial regulations, taxation, and auditing
requirements.
* Manage
cash flow, banking transactions, and reconciliation processes.
* Coordinate
with external auditors, tax consultants, and financial institutions.
Administrative & Hotel Operations Support:
* Assist
the General Manager in administrative tasks, including documentation,
reports, and compliance-related matters.
* Support
human resources functions such as employee records and payroll processing.
* Ensure
hotel policies and procedures align with regulatory requirements.
* Oversee
procurement and inventory management, ensuring cost-effective purchasing.
* Maintain
effective relationships with suppliers, vendors, and service providers.
* Handle
contracts, licensing, and other legal documentation for the hotel.
Duty Management:
* Act as
the Duty Manager on assigned shifts, ensuring smooth hotel operations and
addressing guest concerns.
* Ensure
adherence to health, safety, and security protocols.
* Handle
guest escalations, complaints, and special requests to enhance guest
satisfaction.
* Coordinate
with department heads to resolve operational challenges efficiently.
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Collaboration & Team Leadership:
* Work
closely with department heads to optimise financial and operational
performance.
* Provide
financial guidance and training to relevant hotel staff.
* Foster
a culture of accountability, efficiency, and continuous improvement.
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Qualifications & Skills:
* Minimum
of 2 years of experience in a finance or accounting role within the
hospitality industry.
* Strong
understanding of financial principles, budgeting, and reporting.
* Excellent
organisational and multitasking skills.
* Strong
problem-solving abilities and attention to detail.
* Ability
to work independently and collaborate with cross-functional teams.
* Strong
communication skills, both written and verbal.
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