The vacancy
Role Purpose
To assist with the administration of schemes entering the Pension Protection Fund (PPF) and be responsible for the day-to-day administration services provided to own portfolio of PPF clients.
The PPF administration team in Trustee Services provides specialist administration and defined benefits pension consultancy services to pension scheme trustees, the Pension Protection Fund and other third parties. The role involves working with colleagues in Broadstone, the PPF, independent trustees and other third parties.
The PPF Administration team help schemes with insolvent employers through the PPF assessment period, making sure that members of these schemes get correct benefits and the best possible outcome, whether that is transfer to the PPF or buyout with an insurance company. Responsibilities may include analysing data, preparing calculations, and producing letters and reports for review by colleagues.
Key Accountabilities
1. To be main point of contact for allocated PPF clients and responsible for ensuring that the day-to-day administration services are provided to a high standard
2. To carry out routine administration services for other PPF clients as requested by Senior Administrators, Team Leaders, Pensions Manager, Pensions Director which will include the following duties: Maintaining membership records on the administration system Calculating benefits for members; leavers, retirements, deaths Setting up new members on the administration system Sorting and filing client documentation Responsibility for entering jobs received onto the work log system Dealing with general queries from members, the PPF and the trustees by telephone, email and letter Monitor target due dates to ensure service level agreements and Key Performance Indicators (KPIs) are met for PPF clients To record all PPF client event and time cost work undertaken for billing To ensure that all work that leaves the team is of a high standard To adhere at all times to the Trust-Based Pensions Administration Procedures Manual, PPF technical guides and procedure notes. To attend PPF, Trustee meetings and other meetings as required To keep under review all routine administration procedures carried out for PPF clients and raise with Pensions Manager/Directors if could be improved To ensure all standard documents for PPF clients are used and reviewed regularly To take part in monthly billing calls and help Team Leader to check monthly invoices for own PPF clients To provide assistance on one off projects as required Provide updates at team meetings of development/changes on own PPF clients that rest of team should be aware of To keep up to date and provide support for administration system as required To update time records on a daily basis
Technical Knowledge and Professional Qualifications
Key Skills
3. Good communication skills both verbal and written
4. Ability to work on own as well as a member of a team
5. Sound understanding of current pensions legislation
6. Highly numerate, accurate, and literate
7. Analytical and numerical ability – able to analyse, evaluate and interpret data
8. Ability to multi-task
9. Ability to prioritise workloads and deal with any urgent issues that arise
10. Reliable, flexible, and able to manage own work within strict deadlines
11. Computer literacy including familiarity with Microsoft Word, Excel and PowerPoint an advantage
Required
12. Educated to A level standard
13. Experience carrying out a similar role with a Third-Party Administrators or In-house occupational pension scheme
Recommended
14. Studying towards APMI or similar PMI examinations
15. Previous or some working knowledge of PPF processes an advantage but not necessary (full training will be provided
Overarching Obligations
16. Adhere to all relevant laws & regulations, and Broadstone Policies & Procedures.
17. Achieve a good standard of ethical behaviour, do the right thing at all times.
18. Comply with all relevant professional standards.
19. Comply with the FCA’s requirements in relation to the Senior Managers & Certification Regime, Treating Customers Fairly and the new Consumer Duty.