Job Description
Shift Coordinator / Staffing Planner
Salary: Up to £35,000 per annum
Location: Remote (with travel to Hertfordshire office 1-2 times per month)
Contract: Temporary (With opportunity to go permanent)
Hours: Full-Time (40 hours per week, 7AM start)
Are you an organised and proactive professional with a talent for workforce planning? We’re looking for a Shift Coordinator to help streamline staff scheduling, reduce agency spend, and ensure efficient workforce utilisation across multiple locations.
The Role:
In this role, you will be responsible for managing staff schedules across multiple sites, ensuring shifts are covered with internal employees before engaging with external agencies.
• Collect, review, and analyse weekly staffing schedules • Identify gaps and redeploy internal employees where possible • Maintain and update scheduling systems to ensure accurate data • Liaise with managers to understand workforce needs and minimise agency reliance • Build relationships with employees, ensuring they are aware of shift opportunities • Work closely with HR and recruitment teams to track vacancies and upcoming needs • Ensure compliance with company policies, working time regulations, and contractual obligations • Manage relationships with pre-approved agencies when external cover is required
What We’re Looking For: • Experience in workforce planning, recruitment coordination, or scheduling • Strong attention to detail and ability to manage multiple priorities • Confident working across multiple systems and databases • Excellent communication and stakeholder management skills • A problem-solving mindset and ability to influence managers to optimise internal resources