Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Birmingham, Hong Kong, Leeds, Limassol, Liverpool, London, Manchester, Monaco, Newcastle, Piraeus and Singapore. With more than 1000 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation. Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services. Job role: Secretary (Front of House included) Hours : Monday to Friday, 09:00 - 17:00 (35 hours per week) Hill Dickinson are proud to be named as a Top Ten Employer for Working Families 2024 and so, we are happy to consider flexible working opportunities to help you balance your work and home life. Team: Yachts - Marine Business Group Location: London (Knightsbridge, SW1X 0NA) Office attendance: 5 days a week Benefits: At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people. Here are some examples of what we offer: Annual leave starting at 25 days Birthday privilege day and Christmas shutdown Holiday buy, sell and carryover scheme 2 charity volunteering or pro bono days Optional private medical insurance via BUPA Annual fitness allowance Flexible pension scheme ISA saving scheme and independent financial advice Medicash EAP with access to counselling Enhanced family leave policies Access to 10 days fully subsidised emergency or back-up care per year Life assurance Group income protection Annual travel season ticket loan Hybrid working and dress for your day policy Bespoke training and development opportunities Financial contribution towards home working equipment Role overview Introduction to the role: Your role as Secretary is to ensure the highest level of client care and personal service is provided to all employees, visitors and clients within Hill Dickinson. Introduction to the team: The successful candidate will join the Yachts team, headed up by Panos Pourgourides, Partner and 17 further legal professionals. Our Yachts team, now 28 strong and based across London and Monaco, is widely acknowledged as a market leader for legal services to the superyacht industry. Our clients include owners, financiers, brokers, project managers and designers who all trust us to deliver a first-class, customer-focussed service. Key responsibilities: Coordinating team diaries and arranging travel Opening of client files and liaising with Compliance regarding Client Due Diligence Ensuring regular and efficient billing and monitoring retainer arrangements Draft correspondence and prepare standard documentation Receive and welcome visitors, liaising with Hill Dickinson hosts and offering hospitality as directed Sending chasers to the team where necessary, including chasing for financial information, review forms and other information that may be required by the Partners. Booking couriers and processing their invoices Coordinate meetings, conference calls,, events, training sessions and arrange and deliver catering where required while demonstrating a keen attention to detail to all elements of service and presentation Assisting the Team in Monaco with opening client files, drafting Engagement Letters, billing and various other secretarial duties Carry out regular meeting rooms checks including the reception area to make sure that they are tidy and clean at all times to an impeccable standard Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment Maintain and keep clean the kitchen area, clean crockery, whilst also maintaining stock levels Maintain a friendly and helpful manner when dealing with clients, potential clients, stakeholders and colleagues What are we looking for: Important criteria: Demonstrable experience in a similar role in the legal industry Excellent communication and telephone skills. Well-practised organisational skills including the ability to prioritise Proficient in Microsoft Office packages It would be beneficial for you to have some of the following skills: Able to work well under pressure Able to produce accurate work with strong attention to detail Proficient listening skills. The ability to work as part of a team The ability to work under their own initiative A calm and professional manner Flexibility in approach and willingness to work outside of normal hours if business needs dictate. If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way. Equality, Diversity and Inclusion Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief. We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths. Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification, with both the SRA and CILEx. Disability Support We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at hrteamhilldickinson.com should you require any adjustments to the application or interview process. Values Trust – Respect – Innovation – Collaboration At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx. All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks. Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.