An exciting opportunity to join our Commercial function; as we continue to grow and expand, we are seeking a dedicated individual to provide support to cross-functional teams to align purchasing activities with business objectives and ensure commercial documentation is collated and monitored for review.
The Commercial Assistant will be responsible for
* Providing support to the purchasing process for the wider Business including sales and hire fleet assets throughout the end-to-end process, ensuring data is accurate and updated in a timely manner.
* Collating and maintaining records relating to commercial documents; working with various Departments to ensure all documentation is up-to-date and reflects current business activities
Key Responsibilities
* Collate and record Commercial documents from across the Business, ensuring the correct approval process is followed
* Monitor Supplier onboarding process, working with relevant internal and external Stakeholders to ensure all relevant documentation is collected and reviewed.
* Working with Stakeholders to review and maintain up to date records on existing document records.
* Support the wider Commercial function with Supplier agreements; communicate key review points and document agreement information accurately.
* Maintaining preferred Supplier listings and pricelists, communicating any changes to internal Stakeholders.
* Compiling purchase related reports and supporting the wider Business with maintaining accurate purchasing records
* Liaising with the Operations team and relevant Suppliers to support and document the non-conformance process
* Working with the wider Commercial team to ensure that purchase orders for major sale and hire stock purchases are created and maintained through to goods receipt.
* Carrying out the goods receipts process to ensure assets are received into the system in an accurate and timely manner.
* Issuing relevant serial numbers and supporting information related to stock purchases.
* Responsible for reviewing purchase requisitions for completeness and converting to purchase orders following relevant approval processes.
* Maintaining and updating internal databases for owned asset records, working with Operations and Finance to ensure accuracy of data.
* Ensuring that all related acquisition costs are capitalised to new assets.
* Supporting the wider Business with asset related requests for information.
* Provide support to the wider Business to develop understanding of purchasing processes and objectives
This is not an exhaustive list but an outline of the key responsibilities.
* A keen eye for detail with a problem-solving approach
* Willingness to develop commercial knowledge to support wider Business decisions.
* An enthusiastic team player with a commitment to customer service
* A flexible and ‘can do’ attitude.
* Confident communicator who can engage with a variety of stakeholders, both internal & external
* Ability to work under pressure and deliver to deadlines.
* Highly organised to manage a varied and changeable workload.
* Computer literate with a good working knowledge of Excel
* Comfortable working in a busy, high-volume environment
We are an equal opportunities employer. At Cleveland Group, we are committed to creating an inclusive culture which encourages, supports, and celebrates the diverse voices and opinions of our employees.
Job Types: Full-time, Permanent
Pay: From £26,250.00 per year
Additional pay:
* Bonus scheme
Benefits:
* Additional leave
* Casual dress
* Company events
* Company pension
* Cycle to work scheme
* Employee discount
* Enhanced maternity leave
* Enhanced paternity leave
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Private medical insurance
* Store discount
Schedule:
* Monday to Friday
Work Location: In person
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