JOB SUMMARY
The role of Contracts Manager is pivotal to our clients continued growth and success. Their broad
areas of responsibility include management and administration of works, ensuring a satisfied client,
professional growth, overseeing performance management within their team, procurement,
scheduling, and delivery – ultimately completing contracts on programme deadline and in line with
the company’s high-quality standards. Alongside strong technical ability and knowledge, clear
communication is fundamental to the role, not only within their own team but also interdepartmental
on different levels, with key supply chain partners and with clients/contractors.
Reports to: Operations Manager
Divisional Director
Contracts Director
Line Management of: Contracts Supervisors
Document Controllers
Project SHEQ Coordinator
MAIN DUTIES
Programme: Developing programmes, using the correct sequence of works in line with the
build items, understanding the need, keeping them up to date, developing commissioning
programmes.
Construction Information: Engages with design / BIM teams to ensure construction
information is ready before works commence on site. Construction and co-ordination of M&E
working drawings, C Sheets and Reflective Ceiling Plans (RCP’s) as well as current drawing
registers and equipment schedules.
Procurement: Developing procurement schedules in line with the programme. Realising
the value of each package and meeting / exceeding the B/buy target. Making sure that
orders are placed on time to meet delivery.
Contract Control: Understanding the type of contract, complying, and using the contract
to our benefit while using the contract flow charts. Measuring progress vs programme,
issuing early warnings, delay notices and Extension of Time (EOT) on time.
Health & Safety: Keeping Health and Safety as a number one priority. Challenging any
unsafe actions on site and highlighting any main contractor issues with the Project Manager
or Operational Manager. Ensuring the correct usage of the appropriate plant & tools.
Labour Management: Planning of labour, either own or sub-contract. Forecasting
the labour required to carry the job out on time and within budget. Ensuring that if it’s
subcontractor labour that they can labour the job properly. Using labour trackers to keep
a tab on what labour is being used.
JOB DESCRIPTION
CONTRACTS MANAGER
2
Reporting: Preparing and issuing reports in a timely manner whether it is monthly reports,
main contractor reports, programme vs progress reports or photographic reports.
Commercial Acumen: Understanding the estimate – maintaining an accurate Betterbuy
and live cashflow predictions. Realising what is a variation and ensuring the most profitable
value. Preparing timely valuations and maximizing claims while investigating possible value
engineering. Demonstrating ownership of project finances including managing subcontractor’s
invoices.
Leadership: Demonstrate ownership of the entire project by pulling out all the stops to
ensure that deadlines are met, remembering that delegating tasks and deploy resources
may be required. Contracts Managers need to develop and encourage all their team
members to try and get the best out of them.
People Management: Implementing HR policies (i.e. Absence management / Disciplinary
procedures), carry out performance reviews and identifying training needs. Encouraging
communication/ employee engagement and maintaining positive working relationships.
Quality: Embrace and implement our quality system, working closely alongside our Quality
Manager to drive quality right through from programming, procurement, Health and
Safety, documentation, installations, and commissioning to O&M’s.
Innovation: Identify opportunities and threats to current and proposed systems while
seeking for solutions to the problems and recognising need for change. Contracts Managers
need to embrace new technologies and business developments, especially if they will
provide better results for the project and the company.
Business Development & Branding: Liaison with Comms team to provide updates on projects
for external and internal publication, engagement in company events and assistance in
building our client’s brand as required. Actively contributing to business
development through bringing forward leads and maintaining good relationships with Main
Contracts, Consultants and Key supply chain members