What skills and experience we're looking for
We are recruiting to appoint an exceptional PA who will provide efficient, effective and confidential support to the Headteacher and our Senior Leadership Team. The successful candidate must be able to form effective relationships with pupils, parents/carers and staff. They will be a self-motivated, experienced administrator with excellent organisational, time management, IT and literacy skills which they can apply across a wide range of tasks. They should have a friendly, calm and professional manner with the ability to be adaptable and resilient in this busy, rewarding role.
Hours of work: 37 hours per week x 39 weeks (Term time plus 1 week)
This is a unique and exciting opportunity to join the campus and further contribute to the life chances of young people in the school and across the Trust.
Main responsibilities:
• To manage the Headteacher’s diary and electronic diary, arranging meetings, appointments, organising meetings and venues, arranging hospitality and undertaking follow-up action as necessary.
• Ensuring the headteacher has the necessary paperwork for meetings in advance.
• To act as the first point of contact for visitors to the Headteacher with diplomacy, professionalism and courtesy, providing refreshments as required.
• To open, prioritise, deal with and distribute all correspondence addressed to the Headteacher and to deal with other unspecified school mail as required.
• To manage the headteachers inbox: prioritising, coding and filing emails as appropriate.
• To produce and collate documentation required by the Headteacher, working to short deadlines and ensuring that all documents are fully and accurately completed.
• To compose and send out routine letters as directed by the Headteacher and respond on the Headteacher’s behalf to all other correspondence.
• To provide administration support for the Headteacher and Senior Management Team when required.
• To maintain a helpful, professional demeanour at all times and receive queries and complaints in a calm, positive and reassuring manner.
• To co-ordinate arrangements for a variety of meetings and assemble materials and prepare papers as may be required for meetings and appointments.
• Organise hospitality when required for meetings, in liaison with other staff.
• Act as a point of contact for matters relating to the Ofsted inspection arrangements. It is expected that the postholder would work additional hours during an Ofsted inspection.
• Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are dealt with or forwarded to the relevant staff member as necessary.
• To collate paperwork needed for headteacher reports to the governing body, such as suspension and exclusion paperwork.
What the school offers its staff
The GLT recognises that our employees are our most important asset, and we are aware that the quality and commitment of our employees is critical to our success. We offer all our employees the following staff benefits:
• A supportive ethos and concern for the well-being of all colleagues
• Excellent CPD opportunities and career progression
• Employer contributions to Local Government (LGPS) or Teachers Pension Scheme
• Cycle to Work scheme
• Gym membership scheme
• Employee Assistance Programme
• Free eye tests
• Car benefit scheme
• My Health discounts
Commitment to safeguarding
Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All teaching and support members of staff must undertake the required pre-employment checks which include the uptake of references both professional and personal and a satisfactory enhanced Disclosure & Barring Service (DBS) Check.