Join a dynamic and multifaceted role in a small, close-knit team
We are looking for an organised, smart, and capable Operations and Finance Coordinator to support the smooth running of two exciting businesses:
* Sami Property Co Ltd: A family-owned property investment company with a diverse portfolio of residential and commercial properties.
* Shakera Design Ltd t/a Shaku: A luxury lifestyle brand specialising in vibrant floral prints, creating everything from scarves to homeware.
In this role, you’ll work closely with the Managing Director in a small but ambitious team of just two. This is an office-based role located near Finchley Road Station, with plans to move to a new, modern office near St John’s Wood Station in mid to late 2025.
What you’ll do
This is a multifaceted role, so you’ll need to thrive on variety and responsibility. Your duties will include:
* Financial Management:
o Weekly bank reconciliations for bank accounts, PayPal, and cash.
o Managing accounts payable: creating purchase orders for property maintenance, processing invoices, and ensuring prompt payments.
o Managing cash flow to ensure smooth operations.
o Reconciling rental income and expenses from managing agents.
o Processing and reconciling sales orders and invoices from Shopify.
o Preparing cash receipt journals and general journals for multi-customer payments.
o Credit card statement analysis and input.
* Property Maintenance Coordination:
o Managing proactive and reactive maintenance requests from start to finish, including sourcing and comparing quotes for major repairs.
o Liaising with agents, contractors, and tenants with a professional and approachable telephone manner.
* Office Administration & Support:
o Assisting with stock counts, trade fair preparation, and general admin tasks.
o Occasionally stepping into unique, hands-on tasks to support both businesses.
What we’re looking for
* Is highly organised, adaptable, and thrives in a role with plenty of variety.
* Communicates clearly and effectively, especially under pressure.
* Takes ownership of tasks and embraces responsibility.
* Is solution-focused, unafraid to admit mistakes, and willing to work collaboratively to resolve issues.
* Has at least a Bachelor’s degree in a relevant field and 3+ years of experience in a similar role.
* Can commit to working full-time from the office.
Why join us?
* Diverse responsibilities: This role spans property management, financial administration, and luxury brand operations.
* Room to grow: We’re looking for someone who sees this as a long-term opportunity and wants to develop alongside the businesses.
* Work-life balance: While this is a fully office-based role, we strive to maintain a positive and supportive working environment.
* Location: Our current office is near Finchley Road Station, with exciting plans to move to a new office near St John’s Wood Station in 2025.
The application process
We value efficiency and transparency in our hiring process:
1. Assessment: Shortlisted applicants will be sent an online assessment via web link to evaluate relevant skills.
2. Video Interview: Successful candidates will complete a brief video interview.
3. In-person Interview: Finalists will be invited to our office for an in-person interview.
4. Reference Check: Before an offer is made, we will conduct a reference check.
If you’re ready to take on a role with real variety and responsibility, we’d love to hear from you!
Job Types: Full-time, Permanent
Pay: £35,000.00-£40,000.00 per year
Benefits:
* Casual dress
* Company pension
* Transport links
Schedule:
* Monday to Friday
* No weekends
Education:
* Bachelor's (required)
Experience:
* Accounting software: 2 years (required)
Language:
* English (required)
Work authorisation:
* United Kingdom (required)
Willingness to travel:
* 100% (required)
Work Location: In person
Expected start date: 06/01/2025
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