Property Administrator
Permanent
Surrey
Competitive + Benefits
This role requires flexibility during our busy season is key with regards to hours and days worked.
Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.
This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.
We are looking for a Property Administrator to undertake the following duties on a day-to-day basis:
Key Responsibilities
· Input of documents, property asset information and job orders into the Property Planning Maintenance Program system.
· Create, manage and allocate job orders to operatives on Property Management System (Cherwell).
· Liaise with the Maintenance and Installation Manager, Property Senior Maintenance Supervisor, contractors, suppliers, operatives within Property Department, Head Gardener and Gardening Team, and companywide.
· Collation of financial information.
· Create financial spreadsheets in Microsoft Excel as and when requested by Management.
· Following up on invoices, chasing suppliers and creating purchase orders.
· Create and manage Purchase Orders on Purchase Order system.
· Liase with Accounts Department for invoice processing.
· Placing online orders for goods and materials and chasing suppliers for delivery dates.
· Arranging site visits for contractors.
· Liase with contractors to plan for attendance on site.
· Coordinating expense forms for management.
· To keep records of Department Company Credit Card transactions, petty cash and copies of receipts to upload onto system (SAP Concur).
· Create and update Inventories as requested by Management.
· Create and update Property General Condition Inspection Reports for all Surrey Properties.
· To monitor and manage communications in your Mail Inbox, Teams and over the phone.
· To distribute letters and parcels accordingly as they arrive throughout the day.
· To create packing lists in Microsoft Excel to manage shipments.
Knowledge/Experience/Skills/Abilities
* Advanced computing skills in MS Word and Excel.
* Excellent organisational skills.
* Previous administration experience gained from working in property or facilities in either a corporate facilities or private property environment.
* Experience in creating purchase orders and seeking authorisation for payment.
Personal Attributes
* Attention to detail.
* Hardworking.
* Trustworthy (confidentiality is extremely important as job required taking inventory of client properties).
* Ability to work under pressure.
* Be able to work under minimal supervision and show initiative.
* Ability to communicate at all levels
* Enjoy working in a busy environment
Benefits:
· Private healthcare
· Company pension scheme
· Season ticket loan
· Perks at work
Apply now