Facilities Management Coordinator
Contract: Permanent
Closing date: 22/11/24
Recruitment Partner: Sam, samantha.bramhall@boots.co.uk
About the role
Boots Property is looking for a Facilities Management (FM) Coordinator to join the Engineering & Facilities Management team to support the delivery of facilities management services across our support office sites in the UK.
This full-time role is based in our Nottingham support office, with the potential for working from the southern site if/when required. We are looking for someone who is passionate about service delivery and has a keen eye for detail.
Reporting to the Facilities Manager, you will be a member of the Engineering & Facilities Management (EFM) team taking responsibility for supporting the operational delivery, financial management, and implementation of FM practices, processes, and procedures. This role will provide support across a range of accountabilities & responsibilities that ensure the FM team functions effectively in delivering facilities management and care for colleagues across all UK sites.
Key Responsibilities
* Performance management - Reviewing reporting for contractual performance, statutory compliance, finance, and stakeholder feedback, and supporting the performance review process by preparing reports and reviewing actions.
* Financial management - Working with the FM Manager to ensure budgets are maintained in line with departmental targets and third-party payment processes work effectively, including the management of invoicing and maintaining dashboard reporting.
* Asset management - Support in developing asset management reporting with our FM providers to aid the FM Manager in capital investment decisions & future maintenance plans.
* Front of house support - Leading delivery of services such as reception, workspace, and catering.
* Coordination of facilities management for VIP events.
What you’ll need to have
* Experience working in a facilities management environment either within a customer or provider role.
* Understanding of financial and budget management.
* Working knowledge of basic Health & Safety and compliance practices and policies (preferable).
* Experience working within a challenging environment and dealing with a range of internal and external stakeholders and providers.
* Experience of influencing stakeholders and third-party providers.
* Experience of managing front of house services.
* Understanding of commercial and procurement processes such as cost negotiation and ordering processes.
* Experience of business continuity, risk mitigation, and compliance processes.
* Flexible approach to changing priorities and goals within a dynamic and changing environment.
* Good verbal and written communication skills.
* Willingness to travel within the UK, specifically to WBA Southern site and relevant supplier sites as required.
Our benefits
* Boots Retirement Savings Plan.
* Discretionary annual bonus.
* Generous employee discounts.
* Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child.
* Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes, and more.
* Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate.
Why Boots
At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all. As the heart of everything we do at Boots, it's with you, we change for the better.
What's next
Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
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