Job summary An excellent opportunity has become available in the Procurement department for a hardworking and dedicated Procurement Systems Administrator at Sheffield Teaching Hospitals (STH). We are looking to recruit an organised and enthusiastic individual to provide systems administrative support to the department through maintaining Procurement systems and processes, whilst developing efficient and effective data sets. Main duties of the job The purpose of the role and the main duties of the job include, To assist in maintaining the timely and effective functioning of Procurement related IT systems, underpinning the Trust's business operations. To provide support and assistance to service users of Procurement related IT systems by providing approved access, advice, support, incidence resolution and/or training solutions or incident escalation actions as relevant. To support the production of timely system reports, which support business operations and ensure effective and relevant distribution. To develop and maintain product catalogues to support commercial performance and regulatory compliance. To support the analysis of expenditure data and identify areas of opportunity, which may result in cash releasing savings. To provide supplementary support to the Procurement Analyst (PA) in analysing Procurement activity. About us The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals (STH) and the Sheffield Children's Hospital (SCH). The department's procurement team take responsibility for developing strategies to meet the procurement needs of individual directorates and the Trust as a whole, and for delivering measurable savings from revenue expenditure in line with the Trust's formal Savings Plan. An exciting opportunity has arisen for Procurement Systems Administrator to join the Procurement department; a role which will be pivotal in maintaining Procurement IT systems and providing data that will help to deliver substantial savings to the Trust. You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. Date posted 13 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa/pro rata for part time staff Contract Permanent Working pattern Full-time Reference number 190-8728-DIR Job locations Northern General Hospital Herries Road Sheffield S5 7AU Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Education and Qualifications Essential GCSE Maths & English grade C/4 or above or equivalent qualifications / experience. NVQ 3, A-Levels or equivalent standard, or equivalent experience. Desirable Degree in any subject or equivalent qualification/experience Experience Essential Experience of using Microsoft applications, specifically Excel. Experience of interpreting analytical data. Experience of maintaining a database. Experience of combining data from multiple sources and producing Analytical reporting. Experience of systems maintenance and administration. An understanding of the purchase to pay lifecycle Desirable Experience of Systems Implementation and Administration Experience of working in Purchasing / Sales / Purchase Ledger Basic financial awareness Experience of working in Procurement setting Experience of eProcurement landscape Skills and Knowledge Essential Competent and confident in the use of IT packages, particularly Microsoft Windows - including Word, Excel, and Outlook Ability to work with figures and demonstrate numeracy. Desirable Experience of training staff. Personal Qualities Essential Well-developed communication skills, verbal and written. Positive team player. Person Specification Education and Qualifications Essential GCSE Maths & English grade C/4 or above or equivalent qualifications / experience. NVQ 3, A-Levels or equivalent standard, or equivalent experience. Desirable Degree in any subject or equivalent qualification/experience Experience Essential Experience of using Microsoft applications, specifically Excel. Experience of interpreting analytical data. Experience of maintaining a database. Experience of combining data from multiple sources and producing Analytical reporting. Experience of systems maintenance and administration. An understanding of the purchase to pay lifecycle Desirable Experience of Systems Implementation and Administration Experience of working in Purchasing / Sales / Purchase Ledger Basic financial awareness Experience of working in Procurement setting Experience of eProcurement landscape Skills and Knowledge Essential Competent and confident in the use of IT packages, particularly Microsoft Windows - including Word, Excel, and Outlook Ability to work with figures and demonstrate numeracy. Desirable Experience of training staff. Personal Qualities Essential Well-developed communication skills, verbal and written. Positive team player. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Northern General Hospital Herries Road Sheffield S5 7AU Employer's website https://www.sth.nhs.uk (Opens in a new tab)