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Position: Administrator with Receptionist Duties
Type: Full time, Permanent
Location: Luton
Salary: £24,000 per annum
Ref No: IPRS7064
The Role: The main purpose of the job is to provide reception duties and administrative support. First impressions count, so it is vital that a warm, welcoming atmosphere is created for clients while ensuring that a professional, efficient service is provided at all times.
Key Duties and Responsibilities:
1. Answer incoming calls promptly and transfer to the relevant individual.
2. Welcome clients to the office and attend to their needs.
3. Organise and prepare meeting rooms.
4. Attend to incoming/outgoing post.
5. Archive files and deeds, arranging their retrieval and return to store from the off-site storage company.
6. Update database with relevant file information.
7. Banking duties including taking paying in books to the bank.
8. Process credit/debit card payments.
9. Type daily returns for the accounts department.
10. Regularly check and order stationery as required.
11. Photocopying, printing, and scanning.
12. Make maintenance calls when phones/photocopiers break down.
13. Assist with preparation of new starters and temps, including setup of laptops.
14. General maintenance of the phone system.
15. Provide refreshments to clients when required.
16. Run errands as and when required.
17. Other admin tasks and manage office facilities.
Requirements:
1. Excellent telephone manner.
2. First-class interpersonal skills.
3. Customer service oriented.
4. Adaptability/flexibility.
5. Calm under pressure with a positive outlook.
6. Organisation and prioritisation.
7. Accuracy and attention to detail.
8. Problem-solving abilities.
9. Reliable/dependable.
10. Positive, can-do attitude.
11. Discretion.
12. Proactive.
13. Basic computer skills (including working knowledge of Microsoft Outlook).
Due to the large number of responses we receive, it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Submit your CV. One of our Consultants will be pleased to contact you.
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