Understand and manage the administration of a number of HR processes including professional registrations, DBS checks, maternity reporting, uploading of occupational health referrals, holiday trading, absence management, leavers processes, and references.
Provide administrative support to a range of HR projects, looking for improvements to our processes and procedures. Arrange meetings, panel hearings, job evaluation panels, booking venues, inviting attendees, and printing papers. Provide administrative support such as minute taking when required.
Ensure that all employees' personal files and relevant HR databases are maintained according to audit/legislative requirements.
Taking minutes at sensitive HR meetings. Use initiative and judgment at all times and know when it is appropriate to raise issues as relevant. Understand the need for a high level of confidentiality and be used to dealing with confidential issues.
Ability to work under pressure, continually working to meet deadlines and performance expectations. Able to deal with varied situations with tact and diplomacy. Takes responsibility for own work and is able to work without supervision to achieve the objectives of the post.
Uses judgment to know when to ask for help and guidance. The ability to identify and prioritize complex, time-sensitive workload. Excellent communication skills, with the ability to express information in a clear and understandable way, both verbally and in writing, and the ability to listen carefully in order to understand the needs of others.
Good organizational skills with the ability to work accurately. Must be able to gather and analyze information skillfully and accurately. Must be able to identify and resolve problems in a timely manner.
Able to build appropriate professional and effective relationships with colleagues, employees, and managers at all levels of the organization.
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