Level 3 Business Administration Apprenticeship - Kingsmead School
We are seeking a motivated and enthusiastic Data Management Apprentice to support the Data Management team at Kingsmead School. This is an excellent opportunity for someone interested in developing a career in data management and working within the education sector. The successful candidate will play a key role in assisting with the collection, management, and analysis of student data to ensure that our school delivers high-quality educational outcomes for all students.
Where you'll work
Kingsmead School
196 Southbury Road
Enfield, London
EN1 1YQ
What you will do at work
Data Entry and Maintenance
* Assist in the accurate and timely input of student data into school management systems.
* Ensure data records are regularly updated and maintained in line with school policies and procedures.
* Any other ad-hoc data related work in exams such as exam entries, creating exam timetables on MIS, creating seating plans and labels.
Data Reporting and Analysis
* Support the creation of regular and ad-hoc data reports for staff, leadership, and external agencies.
* Assist in compiling data for internal performance tracking, such as exam results, attendance, and behaviour records.
Timetable Management
* Assist in maintaining accurate and up-to-date timetables for students and staff, including subject changes and class list updates.
Supporting Year Transitions
* Assist with the preparation and management of student data for the transition from one academic year to the next.
* Support the updating of class lists, form groups, and year group allocations at the start of each academic year.
* Support in ensuring that all relevant student information is transferred accurately and efficiently to the next academic year, including progress records and timetable changes.
* Support with the preparation of new student data for enrolment, including processing information for Year 7 intake or any other new students joining the school.
* Assist the data manager with the preparation of educational records and the common transfer file to destination schools as necessary.
Data Quality Assurance
* Conduct regular checks to ensure the accuracy and completeness of student data.
* Flag any discrepancies or issues and work with the team to resolve them promptly.
* Support the implementation of best practices for data management and data protection.
Supporting Systems and Tools
* Learn and support the use of the school’s data management software and databases.
* Assist staff in using systems to access relevant data as necessary.
Collaboration
* Work closely with the Data Manager and other colleagues across the school to support the effective use of data for student improvement.
* Provide administrative support to the Data Management team, including scheduling meetings and maintaining documentation.
Compliance and Confidentiality
* Ensure that data is handled in accordance with GDPR and the school’s data protection policies.
* Maintain confidentiality at all times, particularly when dealing with sensitive student information.
Personal Development
* Attend training sessions and workshops to enhance knowledge and skills in data management and related systems.
* Work towards achieving relevant qualifications and certifications during the apprenticeship.
Skills
* A strong interest in working with data and technology.
* Basic understanding of spreadsheets (e.g., Microsoft Excel or Google Sheets) and data management systems.
* Competent use of office equipment, including computers, telephones, printers, photocopiers and scanners.
* Good communication skills, both written and verbal.
* Ability to work effectively as part of a team and independently.
* Strong attention to detail and ability to manage multiple tasks.
* A positive, proactive attitude and a willingness to learn.
Your training course
Business Admin - Equal to Level 3 (A level)
Company Benefits
* Eligible for an NUS card for discounts in shops and restaurants.
* Eligible for an apprenticeship oyster card, 30% off travel.
* Discount on Nandos, ASOS, Vue cinema and much more.
* Automatic rise in pay after 12 months.
After this apprenticeship
Possible full-time progression after the apprenticeship for the right candidate.
Hours
Monday to Friday, 8:30am - 3:30pm with a 1 hour break. 30 hours a week
Duration
18 months
Positions available
1
Other requirements
Pre-employment checks. Please be aware that upon a successful offer of employment the company completes digitalised right-to-work checks and DBS applications via an external provider - 'Matrix Screening'. The company also completes an internal online social media search, in line with Keeping Children Safe in Education guidance.
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